Work Location: Remote

Period of Appointment: 01^st June 2026 to 31^st November 2026

Consultancy Amount: USD 3500

Job Description:

TCI is managing multiple ongoing workstreams and has a docket of reports, briefs and documents that require consolidation, structuring and drafting support. The Secretariat team requires additional capacity to help organize existing materials, produce clean draft outputs and support completion of documentation deliverables. The Research Assistant will provide structured writing and documentation support to help manage the same. The role focuses on drafting and editing (based on existing materials), collating andorganizing inputs, and supporting the Secretariat to produce clear, consistent and submission ready documents.

The Research Assistant will report to Director of Advocacy & Research and will also work with Secretariat focal points assigned as per the report.

Tasks:

1. Support the Secretariat Team in:

• Drafting, editing, and writing of reports/sections, and short documents from existing internal documentation.
  • Organizing information material available in the form of notes, minutes, transcripts, links, etc., with clean records of initial drafts, track changed document and final drafts.
  • Conducting desk research as needed to address the data/information gaps (policy reference,policy and legal frameworks, and references (citation, and source links, etc.).

• Maintaining regular feedback mechanisms with the Secretariat through weekly touch base calls and email updates, as and when needed.

Specific Deliverables:

The Research Assistant will support completion of the following 7 documents.

• TCI Plenary Report (1) (up to 30-32 pages): TCI Plenary is an event where members, peers and allies gather to exchange experiences, strengthen capacities, share learnings and collectively imagine solutions for ensuring inclusion of persons with psychosocial disabilities in disability and development agenda. This particular report is of the plenary conference that happened in 2024. Concept note and documentation notes along with a few video recordings of panels are available as reference materials which will be utilized to draft this report.

Deliverable: Draft report for feedback from Secretariat; fully structured and final draft incorporating feedback from Secretariat, ready for dissemination.

• Country Mission Reports (5) (up to 20-22 pages each; similar templates): Country Missions are mobilization visits organized with the aim of identifying, engaging and working with movements of persons of psychosocial disabilities in the region. As a way of bringing persons with psychosocial disabilities, empower their OPDs and dialogue with multiple stakeholders, these are also spaces for capacity building and networking. These reports are for 5 country mission that happened between 2023-2024. Concept note, documentation notes, pictures are available as reference materials which will be utilized to draft this report.

Deliverable: Draft report for feedback from Secretariat following a mutually agreed structure/template; fully structured and final draft incorporating feedback from Secretariat, ready for dissemination

• Deinstitutionalization Webinar Report (1) (already drafted; restructuring and edits required): TCI conducted a 4-part webinar series on deinstitutionalization in 2021. This series aimed to elaborate real world examples on different components of the deinstitutionalization process. A draft report has been prepared, but it will need restructuring and editing to prepare it in its final form.

Deliverable: Draft report for feedback from Secretariat; fully edited and polished final report.

Each report will be delivered as a full, submission ready document, including all standard components (as applicable): table of contents, list of abbreviations/acronyms, executive summary, introduction/background, key highlights, conclusions, recommendations, and annexes/references, with formatting and internal consistency aligned to the discussed template.

Cross-cutting deliverables (applies to all reports):

• Docket (google drive folders) of organized notes/materials and links used for each report.
  • A simple progress tracker updated weekly (using google sheets/excel sheet).
  • Clean final versions in Google Docs or Word, with tracked changes where requested.
  • List of references of cited sources.

Preferred Experience

• At least 2 years in disability rights/inclusion documentation OR evidence of CRPD-aligned drafting through writing samples.
  • Strong report drafting and editing skills (ability to structure long documents) and ability to synthesize raw inputs into coherent and readable text.
  • Assignment requires strong time management and ability to work with feedback and deadlines.
  • Comfort handling sensitive/internal information with discretion.
  • Basic referencing and fact-checking skills.
  • Preference will be given to persons with disabilities or those who have been associated with international disability movement in some way.

Join People Powered to help communities around the world have a greater say in the decisions that affect their lives!

As Program Associate, you will support the design and delivery of People Powered’s global capacity-building programs that help governments, civil society organizations, and community leaders adopt, strengthen, and scale participatory democracy. People Powered works internationally to expand people’s power in public decision-making through approaches such as participatory budgeting, citizen assemblies, participatory policymaking, and participatory planning.

In this role, you will help turn ambitious ideas into practical support for changemakers. 

You play a hands-on role in implementing training programs, accelerators, and learning cohorts that connect participants across countries and sectors. This may include coordinating sessions, supporting participants, managing logistics, tracking progress, and helping ensure every learning experience runs smoothly and has a meaningful impact.

You also will create and curate content for People Powered’s tools, online resource library, training courses, mentorship initiatives, and peer-learning activities — developing materials that are accessible, engaging, and grounded in real-world practice. From guides and case studies to learning exercises and program resources, your work will help practitioners find what they need to create more inclusive and effective democratic processes.

This is a highly collaborative role for someone who is organized, curious, and motivated by learning. You will work closely with People Powered’s staff team, member organizations, and partners across regions — contributing to a global movement that is reimagining how democracy works.

If you are excited by the idea of combining strong project delivery, creative content development, and international collaboration in the service of a more participatory, equitable, and responsive world, we would love to hear from you!

Requirements

Responsibilities

Capacity-Building and Resources (75%)

• Plan and develop support program activities under the guidance of other staff members and partners, integrating People Powered’s resources, tools, and materials into these programs.
• Create multimedia content for course materials and learning curriculum for webinars and online courses, such as videos, graphics, presentations, activities, questions, and documents. Adapt and compile content on participatory democracy for the online resource center, Participation Playbook, and other resources.
• Develop, configure, and deliver webinars and asynchronous courses under the guidance of other staff and partners.
• Recruit participants for online learning opportunities with other staff members. 
• Support participants in effectively using People Powered resources and capacity-building programs through regular communication, problem-solving, and reminders. 
• Manage content updates and community interactions through the learning management system. Track program progress through project and data management tools, with the assistance of other staff members.  
• Support planning and coordination of technical improvements of People Powered resources, including the development of new technology with partners and developers.

Communications (5%)

• Content Development: Create multimedia content such as blog posts, graphics, and videos to promote capacity-building activities and resources.

Community-Building (5%)

• Partnerships & Member Activities: Support the engagement with member organizations, as well as the delivery of member workshops and activities by participating in external discussions and activities.

Organizational Management & General (15%)

• Participate in organization-wide meetings, retreats, and activities. Contribute and review content, provide feedback on plans and proposals, and have fun with our team!

Desired Experience and Skills

Essential

• Three years of relevant work experience in program support or delivery, training, community engagement, or communications for nonprofit or nongovernmental organizations.
• Alignment with the People Powered mission and values. Demonstrated experience and/or interest in participatory democracy, civic engagement, community empowerment, equity and/or policymaking.
• Demonstrated experience with instructional design, online facilitation, and/or training platforms. Demonstrated experience supporting people to learn and/or use tools and knowledge content.
• Demonstrated working proficiency in English. Excellent writing and communication skills, including the ability to communicate complex information in clear, compelling, and accessible ways that translate well across languages and contexts.
• Excellent teamwork skills and the ability and desire to collaborate with people from diverse cultures, being mindful of and sensitive about cultural differences and power dynamics.
• Strong organizational skills and attention to detail.
• Strong computer skills, especially with Google Workspace products.
• A flexible and growth-oriented mindset.

Desirable

• Proficiency in another language such as French, Spanish or Portuguese
• Experience living and working in more than one country, including in the Global South.
• Experience with Asana, Zoom, and project management tools.
• Experience with coding, technology strategy and/or technology implementation. Experience with AI tools.

We understand that there are a wide variety of paths toward the skills necessary for the position. As such, there are no formal educational requirements, as long as the applicant can demonstrate proficiency with the desired skills. We do, however, value experience gained through educational programs.

Benefits

Compensation and Benefits

You will join a supportive, culturally diverse and highly committed team. We are based all around the world, with the majority of us speaking English as a second language. We are grounded in our core values of collaboration, equity, inclusion, learning, and problem-solving. All of us participate actively in organizational planning and decision-making, including through in-person convenings and retreats. We prioritize the well-being and growth of our people, with an emphasis on learning and development and democratic participation in the workplace and in our member-led community. You can read more about our commitment to equity, diversity and inclusion  and you can also check out our team and board members . 

Salary: 

• $60,000 – $74,000 USD –  annual salary adjusted for local cost of living. The salary advertised is for locations with the highest cost of living and may differ based on the candidate’s city and country, as well as years of experience and additional skills (for example, languages). 

Benefits

• Comprehensive health insurance (medical, vision, dental)
• 3% pension contribution
• 3 weeks of organization-wide breaks per year (in August and December)
• 27 days of paid time off (15 vacation days, 12 floating holidays)
• 7 days of professional development leave per year
• 16 weeks of fully paid maternity leave
• 1 month fully paid sabbatical leave after 5 years of service
• Opportunity to travel and collaborate with our members and partners at annual in-person events

Employment type

• This is a full-time salaried position based on a 40-hour working week

Location

• This is a fully remote position that can be based anywhere in the world. 

Desired start date: 

• July – August 2026. Dates can be flexible depending on the right candidate and project needs.

How to Apply

Applications should include the following: 

1. Cover letter explaining your relevant experience and interest in the position (700 – 800 words maximum)
2. Resume / CV (please keep this to 1 – 2 pages maximum)
3. Answers to questions on the application form

People Powered is an Equal Opportunity Employer, strongly committed to building a team that represents the diversity of the communities we support. We especially encourage applications from women and gender non-conforming individuals; people from ethnic, national, or racial minorities; LGBTQIA+ individuals; people with disabilities and those who identify as neurodiverse; and those with lived experience of the issues we are trying to address.

Application Process

People Powered has a hiring committee of at least 3 people for each advertised job role and a 2 stage interview process, with a take-home assignment usually before the second stage interview. We provide a small stipend to compensate applicants for the time spent on home assignments. We ask for 2 references from shortlisted candidates. All interviews will be held online.

We value diversity and inclusion and are happy to discuss any reasonable adjustments you may need to ensure a fair and equitable recruitment process. Please make sure to include these in your application. 

AI Disclaimer

We can appreciate the use of AI in making the job hunt easier for everyone. To help aid your application for this role, here is what we consider acceptable and unacceptable uses of AI in applying for this position, according to our own AI Policy. 

Acceptable AI Use

• Enhancing written applications: AI can be used to improve grammar, structure, and clarity of written content
• Refining language and structure: AI can help applicants structure their responses, find synonyms, and improve the overall flow of their application. 
• Generating ideas and examples: AI can provide suggestions for structuring answers or finding examples to illustrate skills, but the content should be personalized with the applicant’s own experiences. 

Unacceptable AI Use

• Fabricating experiences or skills: Using AI to invent information or claim expertise in areas where the applicant has no experience is unethical and can lead to disqualification. 
• Submitting AI-generated content without personalization: Applications that are entirely AI-generated and lack personal insights or examples are unlikely to be successful. 
• Using AI during assessments or interviews: AI should not be used to provide answers during any stage of the selection process that involves assessments or interviews.

Deadline: 29 May 2026

Full-Time Salaried

???? Location: Remote – Open to applicants in Europe. Applications from the Republic of Ireland are strongly encouraged
???? Start date: 1 July, 2026 (flexible)
???? Salary: EUR €60,000 – EUR €70,000 annually, adjusted for local cost of living
⏳ Deadline to apply: May 29, 2026

****

The Program Manager, Europe will play a leading role in delivering People Powered’s contribution to Nets4Dem — a groundbreaking, EU-funded consortium of leading civil society organizations, cities, universities, and democracy innovators working to strengthen democratic participation across Europe. 

The role is responsible for designing and managing high-impact programs, learning journeys, peer exchanges, and practical tools that equip public institutions and partners on the ground to engage citizens more effectively. The postholder will work across borders and sectors with local governments, practitioners, researchers, funders, and movement leaders, translating cutting-edge ideas into real-world democratic change!

This is a great opportunity for someone who thrives in complexity, builds trust across cultures, and is energized by collaboration. They will help steward partnerships within a major European consortium, manage and help grow the Nets4Dem program, as well as other People Powered work, contribute to fundraising and strategy, and support a vibrant community of practitioners committed to renewing democracy from the ground up.

Given the European focus, we are looking for candidates who already have the right to live and work in the EU, and we are particularly encouraging candidates from the Republic of Ireland! 

See the full job description and apply on Workable:

Apply on Workable

Background

The Global Methane Hub (GMH) is the first coordinated philanthropic approach to funding methane mitigation. The Hub focuses on the energy, agricultural, and waste sectors, which account for 96% of human-caused methane emissions. We support ambitious catalytic investments, lay the groundwork for long-term transformation, and deliver quick wins ripe for action on the ground.

GMH advances its mission through three main functions:

• Regranting: Providing financial support to public-benefit organisations working directly to mitigate methane.
• Convening: Bringing together governments, civil society, researchers, and funders to align strategies and accelerate coordinated action in the interest of the public benefit.
• Advising: Serving as a knowledge hub and trusted partner, providing guidance on methane mitigation strategies, data sharing, and field-building.

Our actions are global in nature, and we believe quick wins will only be had if we engage sub-national and local communities. Our activities focus on the highest-emitting sectors and regions with a team spread across six continents. GMH is headquartered in Santiago, Chile, with a registered Stitchting in The Netherlands.

Purpose of role 

The People and Operations Associate will support the operational and administrative aspects of people processes, across GMH’s globally distributed team of 40+ employees in 17+ countries. This role will focus on executing tasks related to the logistics and coordination of recruitment, employee onboarding, and day-to-day HR administration while serving as a key point of contact with our Professional Employer Organisation (PEO) and Employer of Record (EOR) partners.

The Associate will report to the People and Operations Senior Manager and work collaboratively with teams across the organisation to deliver operational excellence in people-related processes.

Primary responsibilities

The job holder will have the following key responsibilities:

Recruitment and Onboarding Support

• Coordinate all logistical aspects of recruitment processes including posting job advertisements, scheduling interviews across multiple time zones, and managing candidate communications throughout the hiring process as directed.
• Manage interview scheduling and coordination for hiring managers, ensuring seamless candidate experience and efficient use of time.
• Assist with onboarding logistics including IT setup, orientation session coordination, and ensuring new hires receive all necessary materials and information.
• Support coordination with EOR/PEO for contract processing, reference checks, and compliance documentation.
• Maintain organized records of all recruitment and onboarding activities
   

PEO/EOR Liaison and Vendor Coordination

• Support day-to-day liaison activities with Employer (PEO) and Atlas (EOR), ensuring smooth HR operations support with manager guidance.
• Assist with payroll payments, benefits administration, and compliance requirements with PEO/EOR partners, coordinating closely with the Finance & Admin team.
• Help maintain accurate employee records and support compliance with local regulations through effective PEO partnership.
• Assist the People and Operations Senior Manager in coordinating the performance management processes and tracking completion of reviews.
• Track and file the professional development requests.
• Manage day-to-day coordination with external recruiters, IT service providers, training providers, and consultants.
   

IT Operations and Support

• Support compliance with cybersecurity policies and assist with cybersecurity training initiatives.
• Coordinate with the managed IT service provider for technical support requests and issue resolution.
• Manage IT onboarding/offboarding including equipment provisioning, account setup, and access management.
• Maintain inventory of IT equipment and coordinate deployment, returns, and replacements for remote team members.
• Support software licensing, procurement, and user access management in coordination with the IT service provider.
• Assist with rollout of new software tools and systems across the organisation.
• Track IT-related expenses and Technology benefits in coordination with the FinAdmin team.

Administrative Support

• Provide administrative support for the People Operations function.
• Support training and development logistics including vendor coordination, scheduling, materials dissemination, and participant communication.
• Provide logistical and administrative support for employee engagement and culture initiatives, including well-being sessions, team workshops, culture surveys, and all-staff meetings.
• Help maintain and update staff databases, and tracking tools related to people operations.
• Assist in preparing reports, presentations, and materials for internal stakeholders and teams.
• Support compliance tracking and reporting for internal policies and external regulatory requirements.
• Perform other duties and responsibilities as assigned.

Profile

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

Experience & Skills

• Bachelor’s degree required with 3+ years of work experience in human resources, operations, administration, or other relevant HR support roles, preferably in an international organisation.
• Strong organisational skills and ability to manage competing priorities.
• Experience with operational aspects of recruitment, onboarding, or employee lifecycle management required.
• Experience in the non-profit, foundation, or philanthropic sector is highly valued.
• Familiarity with multi-country employment structures or international HR operations, preferred.
• Proficiency in Microsoft Office and Google Workspace applications required; familiarity with HRIS systems preferred.
• Interest in working with Professional Employer Organisations (PEOs) or similar HR service providers.
• Exceptional organisational skills and attention to detail with ability to maintain confidentiality.
• Strong written and verbal communication skills in English.
• Ability to complete assigned tasks independently while seeking guidance for more complex work.
• Demonstrates organisational values of equity, agility, humility, integrity, and care.
• Collaborative approach with good interpersonal skills and ability to work effectively across diverse, multicultural teams.
• Strong follow-through and ability to manage multiple administrative workflows simultaneously.
• Comfortable working in a fast-paced, remote environment with flexibility to accommodate multiple time zones.

Personal traits desired

• Demonstrates organisational values of equity, agility, humility, integrity, and care.
• Interest in climate change solutions and environmental impact.

Terms and conditions

• This will be a full-time (40 hours/week) remote role and will require time flexibility to collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT+1 time zone
• Occasional travel may be required for staff retreats or organisational events (~10%).
• Please note that the successful candidate will undergo reference checks prior to starting employment.

Hiring Statement

The Global Methane Hub is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

What We Offer

Employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; Pension contributions as statutorily required; 4 weeks of paid time off, up to 15 days of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive allowance for co-working space, plus wellness allowance, technology, and home composting benefits in addition to professional development and training opportunities.

To apply for the post 

To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.

Please ensure you send your CV and Cover letter in the following format: full_name_CV_org_name_role and full_name_role_CL.

If you have any questions about the role or organisation and would like an informal chat ahead of submitting a formal application, please reach out to Tricia Placido at tricia@upsallinternational.com. Please note: to ensure the security of your application and to ensure that your data complies with GDPR regulations, applications via email will not be accepted.

· The deadline for applications is Monday 18^th May, 9:00 am CET ·

Stay updated on the latest jobs by subscribing to our Global Charity Jobs weekly bulletin, and if you’re looking for a rewarding career in the non-profit sector, join our talent pool.

Upsall International actively promotes equality, diversity, and inclusion. In recruiting candidates, we seek candidates with the proven skills required, irrespective of race, gender, religion or belief, age, disability, or sexual orientation.

Background

UMI Fund stands for Urban Movement Innovation Fund. We connect, align, resource and strengthen people’s power for a more socially just, zero carbon future.

UMI Fund is a donor collaborative founded by international philanthropies that supports, incubates, and accelerates strategic elements of the climate movement through cooperation with partners for disruptive, scalable greenhouse gas mitigation. We are a convenor of the field, an advisor to philanthropy, and a grant maker. We work to build the power needed to ensure pressure for climate action becomes relentless and unignorable. We are a relatively new and dynamic fund that is rapidly growing.

We are a warm, mission-driven organisation committed to justice, equity, diversity and inclusion — not only in what we do, but in how we do it. We believe that how we work matters just as much as what we achieve. That means:

People come first – we aim to support, include, and care for one another.

Process matters – we value clarity, collaboration and thoughtful planning.

We’re honest and humble – we learn from mistakes and share responsibility.

We work across difference – with curiosity, cultural awareness and respect.

We celebrate the success of others – and find joy in shared purpose.

This is an organisation where kindness, clarity and accountability go hand in hand — and where everyone will play a vital role in nurturing the systems and culture that enable us to grow well, together.

Purpose of role 

The Operations & Finance Officer exists to support the finance function by ensuring accurate, timely, and compliant recording of financial transactions. The role focuses on reviewing, verifying, and recording financial data across multiple platforms into the organisation’s accounting system.

This role operates in an international context, handling transactions across multiple countries, currencies, and regulatory environments.

The role collaborates with the Head of Finance and the Finance Officer to ensure financial data is recorded on a timely and accurate basis.

A central part of the role is to ensure the integrity, completeness, and traceability of financial data across systems, while supporting operational and compliance processes in Belgium and across the organisation’s global footprint.

This is a highly responsible role for a meticulous, detail-oriented professional who is comfortable handling global and multi-entity transactions.

Primary responsibilities

Engagement

The Operations & Finance Officer works in collaboration with several stakeholders. Key relationships include the following.

Internally, this role will:

• Report to the Head of Finance and will benefit from technical supervision and support from the Finance Officer.
• Collaborate with the Programme and Grants teams to ensure financial data aligns with approved budgets, contracts, and donor requirements.
• Partner closely with the Admin & Operations team to ensure all invoices, contracts, and grant documentation are complete, accurate, and properly archived.
• Provide day-to-day financial and administrative support to internal stakeholders, helping resolve queries and ensuring smooth operational processes.

Externally, this role will:

• Liaise with banks and financial institutions to support account management, transactions, and the resolution of queries or discrepancies.
• Coordinate with external auditors by preparing documentation, responding to queries, and supporting audit processes.
• Work closely with EY Tax & Compliance colleagues (or equivalent advisors) to ensure timely and accurate tax filings, statutory submissions, and regulatory compliance.
• Engage with local service providers in Belgium (e.g. payroll providers, legal advisors, and administrative agents) to support operational and compliance requirements.
• Facilitate communication and documentation flow between the organisation and relevant Belgian authorities, as required.
• Ensure all external interactions are well-documented, timely, and aligned with organisational policies and compliance standards.

Delivery

The Operations & Finance Officer is accountable for delivering the following outcomes:

Finance responsibilities

• Review and verify financial transactions recorded across internal platforms (e.g. Airbase, Airtable, Fluxx) for accuracy, completeness, and proper documentation.
• Perform timely and accurate data entry into the organisation’s accounting software.
• Ensure correct coding of transactions in line with the chart of accounts, projects, budgets, and donor requirements.
• Reconcile bank accounts, corporate credit cards, and debit cards on a regular basis, investigating and resolving discrepancies.
• Maintain organised and audit-ready supporting documentation.
• Identify discrepancies or inconsistencies and proactively follow up for resolution.

Operations & compliance responsibilities

• Support administrative processes related to vendor management, contracts, and service providers in Belgium.
• Maintain and track a compliance calendar to ensure timely submissions of statutory, tax, and regulatory filings.
• Liaise with external service providers (e.g. tax advisors, legal counsel, payroll providers) to ensure completeness and accuracy of filings.
• Coordinate with Belgian authorities and relevant institutions as required, under guidance from senior finance staff.
• Prepare documentation and supporting schedules required for VAT, statutory, and regulatory filings.
• Support audit processes by ensuring documentation is complete, accessible, and aligned with compliance requirements.
• Maintain organised records of contracts, agreements, and official filings in line with organisational and legal requirements.

Additional responsibilities

• Liaise with Tax & Compliance service providers (e.g. EY) to ensure tax filings, statutory submissions, and regulatory obligations are complete, accurate, and submitted on time.
• Support coordination of Belgian and EU regulatory requirements, ensuring documentation and processes are aligned with applicable frameworks.
• Assist in preparing documentation and responses for audits, legal reviews, or regulatory inquiries.

Profile

This is a junior to mid-level position, suitable for a detail-oriented finance professional with strong bookkeeping fundamentals and the ability to work with multiple systems

Essential role requirements and experience

• 2–5 years of experience in bookkeeping or a similar finance role.
• Strong understanding of basic accounting principles and reconciliations.
• Experience working with accounting software and digital financial platforms.
• Experience handling global/multi-entity transactions is an advantage.
• Familiarity with multi-currency accounting is an advantage.
• Fluency in English (written and spoken) with proficiency in Flemish or French is an asset.
• Experience in non-profit/donor-funded environments is an asset.
• Ability to travel internationally for conferences and team meetings. once a year.
• Must be based in Belgium (Brussels preferred).
• Familiarity with Belgian accounting, VAT, and regulatory environment is strongly preferred.
• Experience liaising with external auditors, tax advisors, or legal service providers.
• Ability to work within European regulatory frameworks.

Optional but strong addition 

• Experience with tools such as Airbase, Airtable, Fluxx, or similar financial and grant management systems is an advantage.

Attributes and skills

• Cultural Awareness: understanding and commitment to fostering diversity and inclusion issues, including race, gender, sexual orientation, disability, age, and other dimensions of diversity, and the ability to navigate complex cultural dynamics in an international and multicultural environment with an inclusive and collaborative workplace culture.
• Interpersonal and cross-cultural communication skills: must be a flexible, highly collaborative team player, with the ability to collaborate with groups working remotely.
• High degree of professionalism and integrity to handle sensitive and confidential information with the utmost discretion.
• Resilience: Ability to manage large volumes of transactions across multiple systems and to work independently and remotely. Strong organisational skills and ability to meet deadlines.
• Commitment to accuracy: high level of attention to detail stemming from respect for the stakeholders involved and the responsible use of philanthropic funds.
• Tech-confident: highly competent with working with grant management systems and databases, ready to adapt to new tools and able to propose adjustments where required.

Success in the role 

Success in this role will look like:

• Financial data is consistently accurate, complete, and up to date across systems.
• Reconciliations are performed regularly with minimal outstanding items.
• Compliance filings are well-coordinated and delivered on time.
• Documentation is audit-ready and easily accessible.
• Internal stakeholders experience finance as responsive, clear, and supportive.

Terms and conditions

Compensation and benefits

• Annual salary: salary commensurate with qualification, experience and candidate location. Location allowance ranging from 15% to 30% on top of the global base salary scale.
• Official holidays according to the country of hiring, local and personal cultural traditions, and religious practices will be respected.
• Annual work from home allowance equivalent to $1K USD (converted to local currency).
• Life insurance.
• Health care (includes vision and dental) covering family members, including legal partners, children below the age of 18 and legal dependents as defined by the country of employment. The cost of the health plan or insurance may be shared between the UMI Fund and the staff member, depending on the conditions offered in the country of employment. This will be agreed at the time of hiring.
• Minimum 20 working days of annual paid vacations, plus additional paid days for the year-end break.
• Access to the Headspace platform.
• 2 days of work time each calendar year to participate in volunteer work with a non-profit organisation.
• Bereavement Leave: from 2 to 20 working days paid leave according to the level of relationship with the loved one.
• Flexible work arrangements:

o Regular working hours: 40 hours per week, 8-hour day, preferably between 9 am and 5 pm local time. Due to the geographical distribution of our team, it may be necessary to work non-regular hours in order to participate in meetings with those located in other time zones. UMI Fund always prioritises the well-being of its staff and strongly recommends that no one works before 6 am or after 9 pm. If it is necessary in exceptional situations to work at these times, staff should offset the hours no later than two days after, to ensure time for rest.

Local regulations will always prevail and will be observed to determine the final contract conditions

To apply for the post To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement. Please ensure you send your CV and Cover letter in the following format: full_name_CV_org_name_role and full_name_role_CL.

If you have any questions about the role or organisation, please reach out to McAra Kirby-Fahey at mcara@upsallinternational.com.

· The deadline for applications is Monday May 18th, 9:00 am CET ·

Please note: to ensure the security of your application and that your data complies with GDPR, applications via email will not be accepted.

Stay updated on the latest jobs by subscribing to our Global Charity Jobs weekly bulletin, and if you’re looking for a rewarding career in the non-profit sector, join our talent pool.

Upsall International actively promotes equality, diversity, and inclusion. In recruiting candidates, we seek candidates with the proven skills required, irrespective of race, gender, religion or belief, age, disability, or sexual orientation.

Background

UMI Fund stands for Urban Movement Innovation Fund. We connect, align, resource and strengthen people’s power for a more socially just, zero carbon future.

UMI Fund is a donor collaborative founded by international philanthropies that supports, incubates, and accelerates strategic elements of the climate movement through cooperation with partners for disruptive, scalable greenhouse gas mitigation. We are a convenor of the field, an advisor to philanthropy, and a grant maker. We work to build the power needed to ensure pressure for climate action becomes relentless and unignorable. We are a relatively new and dynamic fund that is rapidly growing.

We are a warm, mission-driven organisation committed to justice, equity, diversity and inclusion — not only in what we do, but in how we do it. We believe that how we work matters just as much as what we achieve. That means:

People come first – we aim to support, include, and care for one another.

Process matters – we value clarity, collaboration and thoughtful planning.

We’re honest and humble – we learn from mistakes and share responsibility.

We work across difference – with curiosity, cultural awareness and respect.

We celebrate the success of others – and find joy in shared purpose.

This is an organisation where kindness, clarity and accountability go hand in hand — and where everyone will play a vital role in nurturing the systems and culture that enable us to grow well, together.

Purpose of role 

The Grants & Administration Coordinator exists to be the expert owner of the grants and contracts processing for our projects and serves as the primary point of contact for all incoming and outgoing grants and contracts processing, ensuring accuracy, compliance, and timeliness throughout the lifecycle.

The role collaborates with the fundraising, programme, finance and MEL teams across the full grant-making lifecycle: including application preparation, processing, tracking, award setup, modifications, and closeout activities.

A central part of the role is ensuring all agreements are compliant with organisational policies, relevant legal and regulatory requirements and funder requirements, as well as maintaining organised and up-to-date records of all grant documentation, agreements, budgets, and correspondence for audit readiness and reporting purposes.

This is a highly responsible role for an experienced and meticulous professional who is comfortable operating as the lead officer across our projects, someone motivated by supporting the implementation of our new processes and able to proactively propose improvements.

The role will ensure that our partnerships with international donors, grantees and contractors are built on a solid foundation

Engagement

The Grants & Administration Coordinator works cross-functionally and builds strong collaborative relationships across multiple teams to ensure effective grant and contract management.

Key relationships include:

Internal

• Collaborate with the Fundraising Team during the award proposal cycle, supplying administrative services and ensuring required documents are ready and available.
• Collaborate with the finance team and grant project leads to ensure that all financial activity aligns with funder guidelines and organisational policies.
• Partner closely with programme leads and project teams to ensure outgoing grants applications and reports are managed in a timely manner, ensuring activities align with grant requirements. Provide guidance on compliance, allowable costs, and documentation standards.
• Coordinate with the Grants Administration Team on contract review, approvals, and adherence to regulatory and organisational requirements. Ensure agreements are properly executed and maintained.

External – working with donors, grantees and relevant service contractors located in various geographies

• Funders: act as a primary point of contact for administrative matters, including compliance inquiries.
• External auditors: support the Grants and Admin Head providing required documentation, responding to inquiries, and supporting audit processes to ensure compliance.
• Grantee partners: collecting necessary admin information.
• Vendors and contractors: communicate regarding contract terms, documentation requirements, and administrative processes.

Profile

The role requires discretion, sound judgment, cultural sensitivity, and the ability to work confidently with people holding different forms of authority and expertise.

Responsibilities

The Grants & Administration Coordinator is accountable for delivering the following outcomes:

• End-to-end grant and contract management: lead the preparation, review, and finalisation of different types of grants, contracts and other agreements within our internal systems. You will be the primary point of contact for ensuring agreements are processed accurately and efficiently.
• Compliance and risk mitigation: ensure all agreements are fully compliant with both organisational policies and relevant legal and regulatory requirements. You will identify potential risks in agreement language and proactively resolve issues with grantees, consultants, and internal legal counsel.
• Data stewardship and integrity: uphold the highest standards of data responsibility. You will manage sensitive information according to strict protocols regarding data retention, deletion, and secure sharing, ensuring compliance with GDPR and Belgian privacy law, as well as our internal values.
• Systems and reporting: maintain records in our shared database. You will generate reports and provide critical data insights to Grants and Finance Leads.
• Process innovation and systems thinking, you will be empowered to help create and refine working practices and you will actively contribute feedback on evolving policies and identify opportunities to improve our grant management tools and systems to better serve our partners.

Experience

• Experienced in climate philanthropy and grant making entities across multiple geographies.
• In addition to fluency in English, professional ability in additional languages is a plus.
• Proven international experience in grants management, contract administration, ideally within a philanthropic, non-profit, or international development context.
• Proficiency with CRM or grant management software. Advanced Excel or Google Sheets skills are a plus.
• Strong working knowledge of GDPR compliance and data protection principles.
• Ability to travel internationally for conferences and team meetings.

Attributes and Skills

• Cultural awareness: understanding and commitment to fostering diversity and inclusion issues, including race, gender, sexual orientation, disability, age, and other dimensions of diversity, and the ability to navigate complex cultural dynamics in an international and multicultural environment with an inclusive and collaborative workplace culture.
• Interpersonal and cross-cultural communication skills: must be a flexible highly collaborative team player, with the ability to collaborate with groups working remotely.
• High degree of professionalism and integrity to handle sensitive and confidential information with the utmost discretion.
• Resilience: Ability to work independently and remotely, setting direction and retaining momentum with sometimes limited team collaboration on the tasks required.
• Compassionate partnership: able to liaise effectively with grantee partners, understanding that behind every contract is a relationship built on trust and mutual respect.
• Solution-oriented: motivated to work collaboratively to resolve problems. Open to navigating complex scenarios and balancing the needs of the organisation with the realities of our partners on the ground.
• Commitment to accuracy: high level of attention to detail stemming from respect for the stakeholders involved and the responsible use of philanthropic funds.
• Tech-confident: highly competent with working with grant management systems and databases, ready to adapt to new tools and able to propose adjustments where required.

Compensation and Benefits

• Annual salary: salary commensurate with qualification, experience and candidate location. Location allowance ranging from 15% to 30% on top of global base salary scale.
• Official holidays according to the country of hiring; local and personal cultural traditions and religious practices will be respected.
• Annual work from home allowance equivalent to $1K USD (converted to local currency).
• Life insurance.
• Health care (includes vision and dental) covering family members, including legal partners, children below age of 18 and legal dependents as defined by the country of employment. The cost of the health plan or insurance may be shared between the UMI Fund and the staff member, depending on the conditions offered in the country of employment. This will be agreed at the time of hiring.
• Minimum 20 working days annual paid vacations plus additional paid days year end break.
• Access to Headspace platform.
• 2 days of work time each calendar year to participate in volunteer work with a non-profit organisation.
• Bereavement Leave: from 2 to 20 working days paid leave according to the level of relationship with the loved one.
• Flexible work arrangements:

o Regular working hours: 40 hours per week, 8-hour day preferably between 9 am and 5 pm local time. Due to the geographical distribution of our team, it may be necessary to work non-regular hours in order to participate in meetings with those located in other time zones. UMI Fund always prioritizes the well-being of its staff and strongly recommends that no one works before 6am or after 9pm. If it is necessary in exceptional situations to work at these times, staff should offset the hours no later than two days after, to ensure time for rest.

Local regulations will always prevail and will be observed to determine the final contract

To apply for the post 

To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.

Please ensure you send your CV and Cover letter in the following format: full_name_CV_org_name_role and full_name_role_CL.

If you have any questions about the role or organisation, please reach out to Ruth Gardner at ruth@upsallinternational.com.

· The deadline for applications is Monday May 18th, 9:00 am CET ·

Please note: to ensure the security of your application and that your data complies with GDPR, applications via email will not be accepted.

Stay updated on the latest jobs by subscribing to our Global Charity Jobs weekly bulletin, and if you’re looking for a rewarding career in the non-profit sector, join our talent pool.

Upsall International actively promotes equality, diversity, and inclusion. In recruiting candidates, we seek candidates with the proven skills required, irrespective of race, gender, religion or belief, age, disability, or sexual orientation.

Position

Global Energy Monitor is seeking an experienced Grants Finance Manager to join our Finance & Operations team.

The Grants Finance Manager is responsible for ensuring that all grant funding is tracked, allocated, and spent in alignment with funder requirements. A key member of the Finance & Operations team & Development team, this role also works closely with Program Directors to build grant budgets, monitor spending, and prepare financial reports. The Grants Finance Manager maintains a clear, organization-wide view of how grants support programs, staff, and operations. They help program staff understand available funding and identify gaps. This position also builds and improves systems for tracking grant finances across multiple funding sources.

GEM is funded primarily through a complex portfolio of restricted program grants, alongside a growing base of more flexible funding. As the organization has scaled, so has the need for stronger systems and clearer visibility into how funds are managed. This role plays a central part in building and maintaining that infrastructure by creating reliable, organization-wide insight into how grants support programs and staff, while improving the tools and processes that support planning, compliance, and decision-making across teams.

The Challenge

According to the Intergovernmental Panel of Climate Change (IPCC), we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge,
Global Energy Monitor is creating trackers and other tools to provide detailed information on energy facilities, sponsors, and financing. 

About Global Energy Monitor

Global Energy Monitor (GEM) is a network of researchers developing information for the worldwide climate and clean energy movement. Since the organization’s founding in 2007, GEM’s research has become an essential tool for activists, journalists, policymakers, and scientists. GEM’s data and reports are used and cited by organizations ranging from Greenpeace to The Wall Street Journal. GEM’s information is used by Bloomberg Terminals, the International Energy Agency, the IPCC, Climate Analytics, Carbon Tracker Initiative, and hundreds of others.

Location

Candidates must currently reside and work within the United States. GEM does not have a central office; instead, GEM works with employees to create suitable home offices catered to the needs of their role.

Responsibilities and Duties

Grant Budgeting and Financial Management

• Work with Program Directors and Development staff to build grant budgets for proposals.
• Manage multiple grant budgets with different restrictions across programs.
• Lead grant expense allocation process.
• Own tracking of grant spending to ensure grant funds are used correctly and stay on budget.
• Maintain a clear understanding of what each grant funds, including staff and program costs.
• Flag funding gaps or budget issues early and share with leadership.

Grant Reporting and Funder Compliance

• Prepare financial reports for funders.
• Ensure that financials match the narratives of grant reports.
• Track deadlines and restrictions to keep grants in compliance.
• Collaborate with Development colleagues to communicate with funders about budget amendments and no cost extensions, as needed.
• Support for contract management and misc. grant administration.

Grant Portfolio Oversight

• Maintain a full picture of all grant funding across the organization.
• Track which programs, roles, and costs each grant supports.
• Build simple month-by-month views of funding and expenses. Grow this to include 3-year funding projections by program.
• Help teams use this information for planning and fundraising.

Organizational Systems and Support

• Build and improve tools and processes that help staff understand their grant budgets and funding.
• Play a key role in shaping how the organization manages and plans around grant funding.
• Turn complex financial data into clear, useful insights for teams across the organization.
• Be a go-to resource for questions about grants and budgets.
• Support cross-team coordination when required.
• Explain financial information in clear, simple terms.
• Help teams stay aligned on how grant funds are used.

Required Qualifications

Applicants who tailor their resume and cover letter to these requirements will be prioritized. Applications at GEM are carefully reviewed by our team. We take the time to consider each candidate individually.

The following experience and skills are required for this position:

• Bachelor’s degree.
• 3+ years of relevant prior experience managing grant budgets or nonprofit finances.
• Strong understanding of budgets and grant restrictions.
• Ability to manage multiple priorities and stay organized.
• Strong communicator who can explain financial information clearly.
• Strong attention to detail.
• Collaborative, service-oriented approach to supporting staff.
• Intermediate spreadsheet skills.
• Comfortable in a remote work environment.
• Fluency in English.

Preferred Qualifications

• Experience working in a nonprofit environment.
• Experience building or improving grant management or financial tools & systems.
• Advanced spreadsheet skills.
• Ability to work independently and solve problems.

Pay and Benefits

This is a full-time, 32–40-hour-per-week, work-from-home position. The salary ranges from $85,186.84 to $106,483.55 per year, depending on hours worked.

Benefits include:

• 100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
• Long-term disability and worker’s compensation insurance
• Voluntary life insurance available
• Employee Assistance Program
• Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
• 4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
• Remote work stipend
• Home office set up assistance and sponsorship
• Ergonomics consultation & equipment reimbursement
• Paid 12-week sabbatical leave after five years
• 14 weeks of paid parental leave
• 14 weeks of paid medical and/or gender-affirming care leave

Application Requirements

Applications will be reviewed in the order they were received. Applicants must provide a resume and cover letter.

If you have any questions regarding the application process, please contact People & Culture at hr@globalenergymonitor.org. 

Visa Sponsorship Policy (For US-Based Employees)

At this time, we are unable to sponsor visas for this position. Candidates must be authorized to work in the U.S. without current or future visa sponsorship (including H-1B and F-1/OPT/CPT).

Hiring Practices

Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization, specific job requirements, and a candidate’s individual qualifications. These determinations are made without regard to race, ethnicity, nationality, religion or belief, age, physical, mental, and/or sensory disability, sex, orientation, gender identity and/or expression, marital status, medical history, or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment. 

Diversity and Inclusion: Our goal is to listen, engage, and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women, LGBTQIA individuals, people of color, people with disabilities, older members of the community, ethnic minorities, foreign-born residents, and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected, appreciated, and comfortable, thereby creating the conditions for both GEM and the candidate to determine if there is a good fit. 

Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact shuantxhis.her@globalenergymonitor.org. 

***Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.***

Position

Global Energy Monitor is seeking an experienced Financial Controller to join our Finance & Operations team.

The Controller is responsible for maintaining the accuracy, integrity, and usability of Global Energy Monitor’s financial data and systems. This role leads the accounting function end-to-end, including oversight of financial data and systems, and ensures that financial information can be trusted to support real-time organizational decision-making.

Working with the support of the Finance & Operations Director, the GEM Finance team, and an outsourced accounting firm, the Controller is responsible for building and maintaining the financial infrastructure that enables clear visibility into available restricted and unrestricted resources, alignment between spending and grant requirements, and confidence in hiring and investment decisions.

The Challenge

According to the Intergovernmental Panel of Climate Change (IPCC), we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge,
Global Energy Monitor is creating trackers and other tools to provide detailed information on energy facilities, sponsors, and financing. 

About Global Energy Monitor

Global Energy Monitor (GEM) is a network of researchers developing information for the worldwide climate and clean energy movement. Since the organization’s founding in 2007, GEM’s research has become an essential tool for activists, journalists, policymakers, and scientists. GEM’s data and reports are used and cited by organizations ranging from Greenpeace to The Wall Street Journal. GEM’s information is used by Bloomberg Terminals, the International Energy Agency, the IPCC, Climate Analytics, Carbon Tracker Initiative, and hundreds of others.

Location

Candidates must currently reside and work within the United States. GEM does not have a central office; instead, GEM works with employees to create suitable home offices catered to the needs of their role.

Responsibilities and Duties

Core Accounting and Monthly Close

• Own the monthly close process in partnership with GEM’s outsourced accountant.
• GL oversight: review journal entries, reconciliations, and financial statements for accuracy.
• Ensure timely and accurate reporting in accordance with GAAP.
• Update accounting structure to reflect organizational changes over time.

Financial Systems and Process Improvement

• Maintain and improve forecasts, cash flow projections, and other financial tools.
• Ad hoc reporting and analysis to support decision making.
• Evaluate and implement new accounting and reporting tools.

• Design processes that improve accuracy and reduce manual work.
• Partner with staff to improve how financial data is structured and used.
• Support scalable systems that meet the needs of a growing organization.

Audit, Compliance, and Controls

• Lead audit preparation and serve as primary internal contact for auditors.
• Maintain strong internal controls and improve financial processes.
• Ensure compliance with nonprofit accounting standards and funder requirements.
• Maintain compliance to grant restrictions and ensure accurate and timely information is available for grant tracking and financial reports.
• Support documentation and policy development across finance operations.

Team Support and Cross-Functional Work

• Ad hoc support for data and reporting requests across the organization.
• Help translate financial information for non-finance staff.

Required Qualifications

Applicants who tailor their resume and cover letter to these requirements will be prioritized. Applications at GEM are carefully reviewed by our team. We take the time to consider each candidate individually.

The following experience and skills are required for this position:

• 8+ years of progressive finance experience, including nonprofit accounting.
• CPA, CMA, MBA/MPA, or equivalent experience in nonprofit financial management, including audit oversight, grant accounting, and financial reporting.
• Experience managing complex finances (e.g., multiple restricted grants across programs).
• Experience with QuickBooks.
• Strong knowledge of GAAP.
• Experience transitioning from start-up/manual systems to more robust nonprofit accounting system or suite of programs.
• Experience managing or supporting annual audits.
• Ability to manage monthly close and financial reporting.
• High proficiency in Excel.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Clear communication skills with both finance and non-finance staff.
• Fluency in English.

Preferred Qualifications

• Experience with and preference for remote work environments.
• Experience with Sage Intacct or similar fund accounting software.
• Experience working with multiple business entities.

Pay and Benefits

This is a full-time, 40-hour-per-week, work-from-home position. The salary is $131,735.76 per year. 

Benefits include:

• 100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
• Long-term disability and worker’s compensation insurance
• Voluntary life insurance available
• Employee Assistance Program
• Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
• 4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
• Remote work stipend
• Home office set up assistance and sponsorship
• Ergonomics consultation & equipment reimbursement
• Paid 12-week sabbatical leave after five years
• 14 weeks of paid parental leave
• 14 weeks of paid medical and/or gender-affirming care leave

Application Requirements

Applications will be reviewed in the order they were received. Applicants must provide a resume and cover letter.

If you have any questions regarding the application process, please contact People & Culture at hr@globalenergymonitor.org. 

Visa Sponsorship Policy (For US-Based Employees)

At this time, we are unable to sponsor visas for this position. Candidates must be authorized to work in the U.S. without current or future visa sponsorship (including H-1B and F-1/OPT/CPT).

Hiring Practices

Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization, specific job requirements, and a candidate’s individual qualifications. These determinations are made without regard to race, ethnicity, nationality, religion or belief, age, physical, mental, and/or sensory disability, sex, orientation, gender identity and/or expression, marital status, medical history, or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment. 

Diversity and Inclusion: Our goal is to listen, engage, and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women, LGBTQIA individuals, people of color, people with disabilities, older members of the community, ethnic minorities, foreign-born residents, and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected, appreciated, and comfortable, thereby creating the conditions for both GEM and the candidate to determine if there is a good fit. 

Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact shuantxhis.her@globalenergymonitor.org. 

***Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.***

Covering Climate Now is seeking a communications manager to work with the CCNow editorial team to produce social media content (editorial and marketing) and other communications materials to engage and help journalists who want to more fully participate in climate reporting.

Ideal candidates will excel at working with a remote team, utilizing email, Slack, and Zoom to communicate on a daily basis. They will collaborate with colleagues, offer ideas, and help shape our engagement projects to serve and inform our journalistic audience effectively. Through social media posting, video production, and outreach, the communications manager will help CCNow amplify exemplary climate reporting; alert journalists to CCNow events, programs, and trainings; and help to create a community of practice around an all-of-newsroom approach to climate coverage.

About CCNow

Covering Climate Now is a global journalism collaboration with over 600 partners. We support journalists and newsrooms to produce better, more informed coverage of the biggest story of our time. We encourage reporting on climate change — and its solutions — throughout the newsroom, because climate touches every aspect of our lives.

Organized for journalists, by journalists, CCNow is a forum for learning, networking, and exchanging ideas. It was co-founded in 2019 by Columbia Journalism Review and The Nation magazine, with the Guardian and WNYC as our lead media partners. CCNow is a non-partisan organization. Our fiscal sponsor is the non-profit organization, Fund for Constitutional Government.

Position Responsibilities include

• Work with the audience editor to produce content, including but not limited to social posts and videos about news stories, best practices, live events, and more. 
• Facilitate community engagement and collaborations/partnerships with audience members and newsroom partners through social platforms.
• Help communicate CCNow’s impact and amplify its work.
• Reach new audiences and generate conversation about improving climate coverage in newsrooms across media, around the world. 
• Write, edit, and fact check copy as required.
• Other duties, as assigned.

What You’ll Bring to the Job

• Interest and experience in social media (especially LinkedIn, Instagram, Bluesky, and TikTok) content production, creator culture, and new trends in social media communication and online journalism.
• Graphic design and video shooting and editing skills.
• Familiarity with social analytics.
• Strong news judgment. (Communications or Journalism degree a plus.)
• Strong writing skills.
• Ability to work collaboratively and effectively with colleagues in multiple departments and across multiple time zones.
• Strong interest in local and regional news, especially as it relates to climate change. 
• Ability to prioritize effectively.
• Ability to work simultaneously on short- and long-term projects.
• Familiarity with digital content creation and scheduling tools (especially Canva, Buffer, Adobe Premiere Pro, and other audio/video editing software).
• Proven ability to contribute to a positive, diverse, creative, high impact culture.
• Fluency in other languages, particularly Spanish, is desirable.

Physical Demands & Working Conditions

• Required to have internet access and a personal computer. 
• Must be able to work remotely from a quiet and secure place. 
• Frequent use of hands for data entry/keystrokes and simple grasping.

This is a part-time (24 hours per week) remote position.

CCNow is committed to diversity, equity, and inclusion. Salary is $3,500 per month, depending on experience, with excellent benefits. Email cover letter and resume to jobs [at] coveringclimatenow.org or apply via our application form. 

Submission deadline: May 1, 2026

About Splash

Splash is a global nonprofit organization founded in 2007, headquartered in Seattle, Washington, USA. Since 2007, we have completed more than 2,500 projects that serve over 1.2 million children each day. Currently focused on cities in East Africa, Splash delivers the clean water, clean toilets, and dignified menstrual health resources that every child deserves through comprehensive water, sanitation, hygiene, and menstrual health (WASH-M) services and behavior change programs across 100% of a city’s public schools.

Our distinctive model transforms entire cities, starting at the school water fountain, by shifting systems, infrastructure, and behaviors in partnership with local governments and communities. We start by building relationships with the local stakeholders responsible for education, health, and water management, and we negotiate financial commitments that support a full transition of operations and maintenance to local leadership.

Our vision is global impact without Splash, made possible through partnerships with national governments, co-creation with local communities, and replication far beyond our day-to-day involvement.

In 2019, we began testing and refining Project WISE (WASH in Schools for Everyone), a cost-effective and replicable blueprint designed to reach 100% of public schools in fast-growing, complex cities in partnership with local governments and community leaders. In five years, we achieved our goals in Ethiopia and India, and we began our next phase of expansion in East Africa in 2025 and aspire to continue in South Asia in 2027 and the Middle East in 2029.

Our core values guide everything we do, including every hiring decision we make. They are:

• People – People first. People second. People third.   
• Quality – Beautiful products that function and last.   
• Honesty – No drama, no surprises, no BS.    
• Joy – Kids at heart, seeing potential everywhere.   
• Mistakes – Make them, don’t repeat them.   

Splash values the unique skills and experiences everyone brings to the organization, and we are committed to creating and maintaining an inclusive and accessible environment for everyone. We provide equal employment opportunities to all employees and qualified applicants for employment. To learn more, please visit www.splash.org.

The Job

Job Title: Chief of Staff 

Line Manager: Chief Executive Officer
Location: USA remote 

Employment Type: Full time, remote

Salary Range: $120,000 -$150,000 USD per year

Position Overview

Splash is at an inflection point. As we scale multi-country work with governments, we are creating a Chief of Staff to serve as an integrator across our leadership team, translating decisions into action, maintaining organizational rhythm, and ensuring strong cross-functional execution and follow-through.

This is a newly created, senior role reporting to the CEO and partnering closely with the entire leadership team. The Chief of Staff is a force multiplier for the leadership team: part strategic thought partner, part facilitator, part operating backbone. The Chief of Staff serves as an “integrator” across the organization, sitting between strategy and execution, driving strong cohesion and effectiveness of the leadership team and streamlined cross-functional execution and rhythm across the organization.  The right person brings systems thinking, sound judgment, high emotional intelligence, and a genuine doer orientation, and is motivated by building the ways of working that allow an organization to operate at its best.

Roles & Responsibilities

1. Leadership Team Cohesion and Effectiveness 

• Design, facilitate, and continuously improve the cadence of management team collaboration and communication including the weekly management meetings and quarterly in person retreats. 
• Own decision-rights frameworks and commitment tracking for the leadership team, ensuring clear roles, ownership, timelines, and follow through. When ambiguity arises, drive to clarity and resolution. 
• Monitor team health and dynamics, helping the leadership team live its leadership team charter and behavioral norms. 
• Foster a culture that balances agility and learning with focus, discipline and high standards

Cross-Functional Coordination & Organizational Rhythm 

• Maintain visibility across teams and projects, keeping a finger on the pulse and connecting dots up, down and across the organization. 
• Surface and address cross-functional challenges related to timing, ownership, scope, sequencing and coordination 
• Build and iterate processes and systems for effective cross-functional communication, collaboration and follow up. 
• Build and steward the organization’s planning, priority-setting, and review cadence.

Internal Communication & Culture Stewardship 

• Own internal communication across the leadership team, broader staff and key partners, ensuring decisions and clearly and consistently communicated.
• Establish a regular cadence for all staff forums, regular written updates, and leadership touchpoints in partnership with CEO and leadership team.
• Steward organizational culture by translating values into concrete rituals, practices and ways of working. 
• Bring change management lens to decisions, attending to their implications for people, systems, communication, and culture. 

CEO + Leadership Team Partnership & Special Initiatives 

• Serve as a trusted and strategic thought partner to the CEO and leadership team, brainstorming & identifying solutions to challenges
• Lead preparation and planning for Board of Directors; support CEO and leadership team in board management and development. 
• Lead and execute special projects and cross-functional initiatives as needed, including owning and planning M-Team and all team staff retreats.

Qualifications

What We’re Looking For

You are a senior organizational leader who thrives at the intersection of strategy and execution. You build systems that people actually use, earn trust across diverse leaders and teams, and bring the judgement, facilitation skills and emotional intelligence to navigate complex leadership and team dynamics with steadiness and care. You are as comfortable shaping a strategic conversation with a leadership team as you are drafting the follow-up memo, building the tracker, and making sure things actually get done.

The Ideal Candidate

Required Experience

• ~10+ years of progressive leadership experience as a Chief of Staff, COO, or senior operations role in a mission-driven organization navigating growth and complexity; could include experience in consulting, start-ups or other high-performance environments too. 
• Demonstrated success translating strategy into execution, strengthening organizational effectiveness and driving cross-functional execution
• Experience leading teams through growth, change or increased complexity
• Experience working closely with a Founder/CEO and senior leadership teams
• Experience operating across distributed, multicultural and global teams
• Experience in global development, global health, or WASH sectors a plus

Key Strengths for Success

• Strong facilitation skills and judgement, including the ability to frame options, tradeoffs and recommendations, ask great questions, track complex threads, and drive to clear decisions and accountability
• Excellent systems thinking, operational instincts, and project management skills, someone who builds and evolves simple, effective systems and structures that people actually use and follows through to ensure they stick
• High emotional intelligence and the ability to build trust, influence others without authority, and  navigate ambiguity with steadiness 
• Strong, clear communicator verbally and in writing who synthesizes across audiences and ensures the right information reaches the right people
• Ability to balance agility and discipline in a fast-moving environment 

Compensation & Benefits

At Splash, we prioritize our mission by offering benefits to support our employees and their families.  Splash operates across time zones with flexible work schedules. Benefits include 18 days of paid time off, increasing by 2 days each year up to 28 days, 11 paid holidays, and Wellness Fridays (reduced hours on Fridays). Additionally, we offer two weeks of paid time off mid-year office closure in the first week of July and the end of the year office closure which falls in the last week of the year. Wellness Fridays (reduced working hours on Fridays); medical, dental, and vision; and a 401K plan with a 3% match.

How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to Rippling.