POSITION TITLE: Operations, Logistics and Security Officer

POSITION LOCATION: Juba, South Sudan

REPORTS TO: Project Director

CONTRACT TERM: 1 Year, Renewable, Full Time

LANGUAGES REQUIRED: Fluency in English is required

APPLICATION DEADLINE: April 8, 2025

EXPECTED START DATE: As soon as possible

BACKGROUND:

World University Service of Canada (WUSC) is a leading Canadian international development organization. Our vision is a world where every young person thrives and belongs, achieved by catalyzing positive education and economic outcomes for young people. We support all young people, with a focus on women and displaced people.WUSC currently works in over 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $45 million. Globally, we partner with a network of higher education institutions, civil society organizations, private sector partners, professionals, students, volunteers, faculty and community leaders that work with us to achieve our mission.

WUSC is launching its new 5-year project, Strengthening Collection Action and Learning for Education (SCALE), that is designed to enhance the empowerment of adolescent girls to access educational pathways in border zones of South Sudan (Yei River, Kajo Keji and Magwi). The project will support key actors in the education ecosystem to test, adapt, expand, and sustain innovative models and practical approaches to improve learning opportunities for girls and other vulnerable groups.  This $10 million (canadian dollar) project is funded by Global Affairs Canada.

In its approach, WUSC will use a systems strengthening approach which includes localization; capacity strengthening; innovation; a strong learning agenda; support for collective, collaborative, and complementary action; and focused implementation in geographies where solutions can also be tested for their broader relevance and impact. The project will work with local implementing partners, women rights organisations, training institutions and state actors, as well as international development actors to create an enabling environment for girls’ education.

RESPONSIBILITIES

The Operations, Logistics and Security Officer will be responsible for managing the safe and efficient executing of operations, managing logistics and maintaining security for staff and operations in Juba, Yei River, Kajo Keji and Magwi). The Officer will be responsible for developing and implementing safety and security protocols, as well as oversee daily operations and movements of staff and volunteers. . This role will be reporting to the WUSC SCALE Project Director, and supported by the Security Expert on the Global WUSC Team.

Operations & Logistics

• Develop and implement operational and logistical procedures, aligned with WUSC’s standards
• Coordinate all staff travel locally and internationally
• Provide support to international travellers visiting South Sudan
• Identify safe and reasonable accommodation for project staff and perform regular audits to ensure that security standards are maintained.
• Supervise drivers and other support staff to ensure all travel records are kept up-to-date in accordance with WUSC’s organisational procedures and standards
• Manage the project’s vehicles, including maintenance, repairs and driver training.
• Plan and coordinate the movement of goods, and resources ensuring timely, safe and accurate delivery of materials and goods
• Managing inventory and warehousing

Security

Strategy & Planning

• Lead the periodic strategic review of field contingency plan, and measurement of minimum security guidelines implementation in all WUSC field-based entities
• Assist with Core Security Requirement (CSR) assessments and ensure the CD and GSA are regularly briefed on gaps with CSR compliance.
• Ensure Security Plans are current and based on the most recent Security Risk Assessment (SRA).
• Work with the GSA and CD to carry out Security Risk Assessments (SRA) as required (or directed).
• Develop and manage Risk Assessment at National level, design strategy with inputs and recommendations of action needed to WUSC.
• Identify training needs and develop training plan for personnel

Security Operations

• Identifying and assessing risk (Conducting Threat & Risk Assessments).
• In case of an emergency situation, provide a leading and guiding role on the critical steps needed, and then coordinate with the management team for the next action.
• Managing critical incidents (Crisis & Incident management (includes reporting).
• Act as the ‘Point of Contact’ (POC) for all safety and security related incidents, providing immediate support and coordination during and post incident.
• Conduct regular monthly checks to ensure emergency equipment such as rations, generators, diesel, bunkers, and fire extinguishers are in working order in all offices and rotate any perishable items such as stores for hibernation periods such as basic food / water – if applicable to operations.
• Ensure all emergency contact numbers for staff are current and that a phone tree is in place in the office.
• Site protection and access control.
• Maintain staff tracking systems and ensure that all vehicles are maintained to an operational standard.
• In case of an emergency situation, provide a leading and guiding role on the critical steps needed, then coordinate with the management team for the next action.
• Identifying and assessing risk (Conducting Threat & Risk Assessments).

Networking and External Liaison/Engagement

• Represent WUSC at local NGO Security network meetings in the local area and ensure information from these groups is disseminated to relevant managers.
• Build ongoing networks for sharing security information and coordination.
• Take lead on this participation as appropriate for consistent engagement with various country security monitoring groups (INSO, UNDSS, etc).

Capacity Building and Technical Training

• Training and instruction of security processes and procedures (in order to fairly inform personnel, including communication, instruction, organizing, facilitating and delivering training).
• Assist CD and GSA manage the Planning, training & implementation of evacuation plans, (office suspension, hibernation, relocation or evacuations) and Medical evacuation plans as required.
• Ensure all personnel receive security briefings as required and that all visitors receive a security briefing within 24hrs of arrival.
• Ensure that personnel are attending security training as required for their role.
• Ensure that WUSC Security Policy is widely disseminated to all personnel.
• Seek to develop a culture of security awareness and monitor staff compliance.
• Provision of medical or first aid training (knowledge of and organizing training to national/international standards).
• Ensure there is a National Crisis Security Team mandate and strategy developed and implemented
• As required, conduct trainings and various capacity building to strengthen the national security function.

Reporting and Documentation

• Provide a weekly security report to the CD.
• Ensure that all security incidents are reported in accordance with WUSC Security Policy.
• Collection and analysis of security information (includes networking).

Qualifications and Competencies:

• At least 5 years of professional experience in security or logistics management for a non-profit organization or in a similar role
• Formal security training from a known network such as HEAT, OCHA, UNHAS, etc.
• Capacity to evaluation risks, make difficult decisions in insecure situations and analyse complex situations
• Proven experience responding to and managing sensitive protection / safeguarding matters in a confidential manner;
• Proven leadership, initiative, interpersonal, cross-cultural, coordination, facilitation skills, and ability to motivate and work as a key member of a diverse country team;
• Adaptable and flexible, with the ability and initiative to generate or find new ways of working to manage internal and external changes that affect project implementation or organizational change;
• Ability to understand/assess and provide recommendations on all standards contained within the CSR framework
• Sounds jugement, responds quickly and decisively in emergency situations, identifies risks and acts accordingly
• Demonstrates an ability to seek alternative solutions to problems using initiative, experience and consultation with others.
• Ability to build and maintain internal and external networks in order to ensure an informed and coordinated security operation within the local context.
• This position requires regular travel between Field-based Offices and programming areas.
• International travel may also be required.
• Non-standard work hours due to the nature of the security occurrences – may be asked outside of normal office hours.
• Strong reporting and writing abilities;
• Demonstrates integrity, respect, and sensitivity to culture, gender, religion, nationality and age;
• Complete fluency in English is required.

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility, and we provide a phenomenal learning experience.

WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities, and empowerment.

Applications:

WUSC offers a dynamic international work environment with a diverse intercultural workforce.  We offer employees exciting opportunities to apply their skills and gain experience all while making a difference for youth around the world. We believe youth have the potential to provide for their families, build strong communities, and create positive social change for future generations.  Employees at WUSC work hard to create lasting change in education, employment and empowerment.

WUSC is an equal opportunity employer.  We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Only those candidates selected for an interview will be contacted.  No telephone calls please.

Candidates must be legally authorized to work in South Sudan. WUSC will not facilitate any work authorization process or relocation.

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