Operations and Grants Manager 

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Title: Operations and Grants Manager

Term: Full-time Independent Contractor Agreement for 6 months, with possibility for renewal

Start Date: 1 June 2026, or as soon as possible

Reports to: Operations Director

ABOUT GRP

In 2014, the Global Resilience Partnership (GRP) was established to advance resilience. Today, this need is greater than ever. While the magnitude of global challenges has escalated, there are tremendous opportunities fortransformation towards sustainable and resilient futures. We remain steadfast in our belief that the only way to tacklethese challenges and grasp the opportunities is through partnership.

ROLES AND RESPONSIBILITIES

GRP is looking for an Operations and Grants Manager who will be part of the Operations and Finance Team. This position is a mid-level position and can be remotely located, with the option of being based at an office in Cape Town or Stellenbosch,South Africa. The Operations, Procurement and Grants Manager is responsible for ensuring effective and compliant management of day-to-day organizational operations, grants, procurement, and contractual processes within theorganization. The role will provide management, oversight, and technical support to ensure that all donor funds andorganizational resources are managed with transparency, accountability, and in line with donor and organizationalrequirements, while also supporting the smooth functioning of internal operations.

Main Responsibilities:

Grants Management

  • Oversee the full grant management cycle, including proposal review, due diligence, award, implementationmonitoring, compliance checks, reporting, and close-out. Working in collaboration with the Programmes team.
  • Review and interpret donor agreements, ensuring compliance with donor rules, organizationalpolicies, and local laws.
  • Maintain and improve grant management systems, templates, and tracking tools.
  • Support program teams and partners in understanding grant requirements, deadlines, and reportingstandards.
  • Monitor grant budgets, expenditures, and deliverables in collaboration with Finance and Programsteams.
  • Support timely submission of accurate financial and narrative donor reports.

Operations Management

  • Oversee and coordinate day-to-day operational functions of the organization, ensuring smooth andefficient internal processes across teams.
  • Develop, implement, and maintain operational policies, procedures, and standard operatingprocedures (SOPs) to support organizational effectiveness.
  • Support human resources administration including onboarding, contractor management, staff record-keeping, and coordination with HR and Finance on personnel matters.
  • Manage organizational assets, office administration, and service agreements with facilities, IT, andother operational vendors.
  • Support planning and coordination of organizational events, team meetings, and retreats, includinglogistics and budget management.
  • Monitor organizational operational risks and support the development and implementation ofbusiness continuity measures.
  • Support and manage fiscal sponsorship as required.

Procurement

  • Develop, update, and enforce procurement policies and procedures in line with donor and organizationalstandards.
  • Lead procurement planning, tendering, bid evaluations, vendor selection, and contract negotiations.
  • Maintain a transparent and competitive procurement process that ensures value-for- money and timely delivery and is in line with any procurement processes required by the funder.
  • Establish and maintain a vendor database with due diligence and compliance documentation.
  • Provide training and guidance to staff and partners on procurement rules and procedures.

Contracts & Compliance

  • Draft, review, and negotiate contracts, agreements, and MoUs with donors, partners, and vendors.
  • Ensure all contracts are compliant with legal, regulatory, and donor requirements.

Track and manage key contract deliverables, obligations, and renewal dates.

  • Maintain a comprehensive and organized filing system for grants, procurement, and contracts.
  • Provide ongoing capacity building and advice to staff and partners on compliance and risk mitigation.

Cross-Cutting Functions

  • Collaborate with Finance, Programs, and Senior Management to align grants, procurement, andcontracts management with organizational goals.
  • Identify risks related to grants, procurement, and contracts, and propose mitigation measures.
  • Lead preparation and follow-up for audits and donor verifications.
  • Contribute to the continuous improvement of systems, tools, and processes.
  • Contribute to capacity building among staff on internal control, grant management, procurement,etc.

Deliverables & Key Performance Indicators (KPIs)

  • Team player who collaborates well with others and contributes to a positive working environment.
  • Documented and up-to-date operational SOPs, policies, and process guides.
  • Up-to-date grants tracking system and compliance reports.
  • Procurement plans and reports, with documentation for all procurements.
  • Database of vendors, partners, and contracts with due diligence documentation.
  • Standardized contracts, templates, and tools.

QUALIFICATIONS

  • Advanced degree in Business Administration, Finance, Procurement, Law, International Development, orrelated field.
  • Minimum 5–7 years of progressive experience in operations management, grants management, procurement, and contracts administration, preferably with NGOs or international organizations.
  • Strong knowledge of donor rules and regulations (e.g., EU, UN agencies, bilateral donors andfoundations).
  • Proven experience in procurement management, contract management, and compliance monitoring.
  • Demonstrated capacity to build systems and manage multi-stakeholder processes.
  • Experience in operational planning, administration and organizational process improvement.
  • Excellent communication skills.
  • High integrity, attention to detail, and ability to work under pressure.
  • Priority will be given to nationals from ODA eligible countries.

TERMS OF THE CONTRACT

The work related to this TOR will commence on 1 June 2026 and finish on 30 November 2026, with possibility for renewal.The period of the contract will be for 6 months, with a one-month probation period. There is potential for renewaldepending on performance and availability of funding. This is a 100% contractor position with 40 hrs work per week. The monthly rate is commensurate with qualifications and experience, within a range of USD 5,000 to USD 6,000. Thecandidate should have access to a computer, phone and internet connection. The monthly rate is inclusive of thecompensation for using own work equipment. GRP strives to be a workplace free from discrimination and with equalopportunities for all.

Location: Remote

LEAD GRP CONTACT

GRP Junior Operations Officer, Anita Yeboah, ayeboah@globalresiliencepartnership.org

To apply, please upload your C.V. (2 pages MAX) and cover letter (1 page MAX) to this Google Form.

Deadline to apply: 3 April 2026, 23:59 South African Standard Time (SAST).

Note: Only shortlisted applicants will be contacted.

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