JOB POSTING – LOGISTICS OFFICER

Organization: Right To Play Tanzania

Department/Division: Logistics

Reports to: Country Director

Work Location: Dar Es Salaam, Tanzania

Work Arrangement: A combination of in-office and remote-working in accordance with Right To Play’s

work arrangement and the operational needs of the department Authorized to work in: Tanzania (Eligible to work legally without visa or work permit sponsorship) Target Hiring Salary: Starting from TSH. 39,173,570/- per annum (before taxes)

Target Start Date: April 2025 (subjected to approval of funding from the donor)

Contract Duration: Full-time, 12 months contract with possibility of renewal based on performance andavailability of funding

Application Closing Date: January 24^th, 2025, 23:59 EAT

ABOUT US:

We reach millions of children each year in some of the most difficult places on earth, helping them to stay in school and learn, overcome prejudice, heal from trauma, and develop the skills they need to thrive. We do this by harnessing play,one of the most fundamental forces in a child’s life, to teach children the critical skills they need to dismantle barriers andembrace opportunities, in learning and in life.

Established in 2000, Right To Play reaches children through experiential programming in 14 countries in Africa, Asia, theMiddle East, and North America. These programs are supported by our global offices in Toronto, Canada; London, UK and seven national offices across Europe and North America.

OUR CULTURE:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillarsof our Culture Code.

ROLE SUMMARY:

The Logistics Officer reports directly to the Country Director (CD). The incumbent is responsible for providing logistic support and overseeing the overall logistic processes in support of the objectives of the organization. He/ She is responsible for the planning, oversight, management and coordination of logistics support operations to ensure smoothaccomplishment of projects.

The incumbent also manages the Stores, Fixed Assets, support administration, fleet management and oversee execution ofrehabilitation projects. The incumbent works closely with the Country Director/ Program Manager/

Finance Manager and Project Officers as required.

WHAT YOU’LL DO:

#1: Logistics and Supply Chain Management (50% of Time):

• Coordinates with all units for timely program
• Ensures compliance with procurement procedures as per the Field Finance Manual, Procurement Manual anddonor
• Identifieswhatgoods/equipmentneedstobereplenished,purchasedand/or
• Follows up with vendors g. delivery schedules of goods and other procurement related concerns. This includescoordinating with the vendors/service providers for the delivery and transportation of the goods for the program.
• Maintains a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of Right To Play
• Ensuressuppliersarevettedproperlywhen
• Works closely with his/ her team and vendors to obtain needed materials with particular attention to cost control, qualityand timely
• Handlescontractmanagementinregardstorenewal,payment
• ProvidesguidancetotheCDfortheprocurementcommittees’constitutionandforarrangingmeetings to

make purchase decisions.

• Liaises with relevant government ministries, customs authorities and other departments for the clearing of imported goods.
• Ensuresproperdocumentation ofallSupply Chain
• In Coordination with the Program Team and CD, he/ she is responsible for creating and maintaining the procurementplans for all the projects and
• Oversees fleet concerns that includes the daily movement of the program and support staff, mobilization ofprogram supplies for distribution and for trainings/workshops in compliance with RTP and donors requirements.
• ResponsibleforthesubmissionofthemonthlyFleet
• Accountable for keeping track of all supplies received and dispatched through the Warehouse Tracker and forkeeping documentation for these movements intact, including acknowledgement from beneficiaries for distributed goods/kits.
• Supervises, monitors the detailed recording of all warehouse and stock movement activities consistent with RTPprocedures requiring complete accuracy and timely
• Ensures proper warehouse management. This includes storage space, condition, and the actual storageof
• Prepares appropriate forms for procurement and designation of project and maintenance materials ensuringapproval by the appropriate RTP staff, in consultation with the Finance Manager/
• Ensures maximum availability and implementation of controls and monitoring mechanisms for all logistics assetssuch as vehicles, generators, computers and all other technical items to maximize efficiency and ensure regular
• Responsible for overseeing andmonitoringasset managementandupdatingassetlist as
• Ensures appropriate management of telecommunications systems; Follows up with IT service provider for maintenance of office computers, Mobile Companies and
• Provides updates onalllogisticalactivitiestotheCDonaregular

• Maintains familiarity with relevant logistics compliance issues as required by policies of RTP, donors and legalstatues in order to ensure
• Facilitates and oversees all logistics services such as travel arrangement, booking and ticketing, visa applications,vaccinations, hotel and taxi
• Oversee the RTP residence/ office to ensure a safe, productive and comfortable work/living environment for staff members.
• FollowsuponleasesforallRTP
• Oversees all office building and provision of utilities, highlights facilities and maintenance needs and coordinateswith service
• Supports in events management by conducting market research, sites visits and negotiations for space contract and agreements on food and beverage, ordering event supplies and audio-visual equipment and keeps track ofevent finances including checks requests, invoices and

#2: Administration (20% of Time):

• Responsible for safekeeping the hard copies and soft copies of the procurement documents/ forms, asset management forms, fleet management forms, warehousing documents/ forms, distribution reports, and other relevant documents relating to supply chain and makes sure these documents are readily available andcompleted
• Ensures appropriate filling purchase orders to ensure accurate tracking and documentation for audit
• Ensures appropriate logistics filling systems to include all equipment, manuals, maintenance schedules are inplace and well
• Follows-up on all procurement orders originating from the field, utilizing tracking sheet in order to be informed of thestatus of field site procurement
• Manages all in country staff transport, ensuring coordination with colleagues, partners and transport contractors as
• Participatesinregularprogressmeetingwithstaffandfollowupwiththeactionpoints
• Participatesinprojectsplanningincollaborationwithrelevant

#3: Rehabilitation Project Management (10% of Time):

• Manages all technical and scheduling project aspects and coordinates with other team members toward aneffective and efficient execution of the
• Coordinates with RTP hired consultants and specialists to ensure proper and on time implementation of the
• Follows up on the implementation of the rehabilitation work and provides Program Manager/Country Director withcontinuous
• Followsupwithcontractorsonqualityofdelivery,deliverydate,paymentandproject

#4: Safety and Security (10% of Time):

• Manages RTP Security Staff and improve professionalism of the security team as
• Ensures strict safety protocols are being carried out for all RTP activities including but not limited to, transportation (e.g. Motorbike and vehicle policy) and off-site
• Participates in the monitoring of the security situation and implementation of security measures according to RTP security guidelines as concerning situation emerges.
• AttendsallincountryI/NGOssecurity

• Ifnecessary,managestheevacuationoffield-basedteamsincollaborationwiththeCountry

#5: Team Management (5% of Time):

• Improves the professional capacity of the country- based staff by providing regular trainings of relevant logistics
• Communicates frequently and appropriately with colleagues, including those who reports directly to you and worksclosely
• Carriesouttheperformanceappraisalofthedirectreporting team

#6: Other Tasks as Assigned (5% of Time)

WHAT YOU’LL BRING (ESSENTIAL):

EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’sdegreeinLogistics,MaterialManagement,Administrationorrelated discipline

EXPERIENCE:

• Minimum of 3 years’ experience in Supply Chain, logistics and/or procurement in national or international level

KNOWLEDGE/TECHNICAL SKILLS:

• ProficiencyinuseofMicrosoftapplications,includingExceland Word
• Understanding of quality control processes
• Ability to use automated procurement systems
• Understandingoffleet management
• Skilled inrecord keeping and documentation
• Good Experience in Security and Safety

LANGUAGES:

• Fluencyinspoken andwrittenEnglishandKiswahili Languages

BONUS IF YOU’LL BRING (Desired Qualification):

• PreviousexperiencewithanI/NGO
• Holdingadriving license
• Degree in Project Management

WHO YOU ARE:

You are highly driven, results-oriented, collaborative with a passion for working with children and youth. You have excellent interpersonal and communication skills and ability to work independently. You are a solid team player with respect for others. You have effective organization skills with a strong focus on details and the ability to work well under tight deadline. You have excellent research and negotiation skills, integrity and the ability to manage a team and providefeedback.

WHAT YOU’LL GET:

The opportunity to collaborate with an innovative global team who are passionate about working with children and youth. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). You will beimmersed in an environment where learning and development is encouraged and valued, and “play” is appreciated as a coreavenue to building community.

• Competitivesalary and benefits (e.g. medical insurance, group disability and life insurance)
• Flexiblework arrangements (e.g. hybrid and flex hours)
• 28 days annual leave
• 3 personal days per year
• 5personal learning and development (L&D) days per year
• 4 monthsMaternity leave
• 10days paternity leave
• Annuallearning week
• Annualstaff recognition awards and long service awards
• Opportunityto connect with employees across our offices (e.g. Facebook Workplace)
• Opportunityto engage in global projects and initiatives
• Wellnessprograms
• Playfulactivitiesand events
• Opportunity of job enrichment/enlargement through paid acting or additional responsibility assignments

HOW TO APPLY:

If you are interested in applying for this position, please apply with your resume and cover letter in English via the application link.

Application Link: https://righttoplay.hiringplatform.ca/196063-logistics-officer-dar-es-salaam-jan-2025/860827-application-form/en

While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting ofapplications will begin immediately after the closing date.

Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability,sexual orientation or marital status. As such, we encourage groups who have been historically disadvantaged with respectto employment to apply for positions at Right To Play. We offer a family-friendly environment that allows for flexible workarrangements to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety andprotection of children in our programs. The successful candidate will be required to provide a satisfactory Vulnerable Sector Screening or equivalent criminal check as a condition of employment.

We value and promote a culture of diversity, equity, inclusion, and belonging. Should you require anyaccessibility related accommodations or specific adjustments to ensure fair and equitable access throughout

the recruitment and selection process, and thereafter, please reach out to the People & Culture team by email atcareers@righttoplay.com. All information provided will be treated as confidential and used only to provide an accessiblecandidate experience.

To learn more about who we are and what we do, please visit our website at www.righttoplay.com.

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