Position:            Field Coordinator

Level:                 AAH 10

Reports to:       Program Director

Duration:          12 Months

Location:           Field

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good. Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

I.   Summary of position

The Field Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of programs and operations’ activities and adherence to logistic, human resource, administration and security procedures. At the Filed Office level, the Field Coordinator represents Action Against Hunger to relevant stakeholders.  In our new structure introduced in Mid-2024, the Field Coordinator reports to the Program Director operations/Implementation.

Purpose:

• The Field Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of program and operations’ activities and adherence to logistic, human resource, administration and security procedures. This position will also provide support to the pilot of Seeds of Hope Initiative by contributing to implementation of Food Security & Livelihood activities and strengthen the capacity of staff and local communities to design and implement activities to prevent climate change-induced hungerin Country.

Engagement:

• At the Field Office level, the Field Coordinator represents ACF to relevant stakeholders. The Field Coordinator will also liaise with local authorities and other organizations working within the region and actively participate in the state level clusters, ICCG, and other sub-national humanitarian networks and structures

Delivery:

• Establishes program/service performance metrics which support sustained delivery in line with Beneficiaries needs and broader Departmental or corporate coordination; creates new process, approaches which accelerate delivery of programs/services
• Establishes quality standards that ensure substantive deliverables are consistent and uphold the organization reputation; turns new concepts/approaches into functional reality through creation of metrics and standards that enable program/service delivery
• He/she will be responsible for contributing to fundraising/concept notes/proposals for the base they are in charge of.

I.   Essential job functions

Objective 1: Coordinate Action Against Hunger Country Strategy implementation at field level:

• Field Coordinator is responsible for overseeing the implementation of ACF’s country strategy in their areas. As such  s/he is accountable to:

• Participate in the development and update of the country strategy by providing information from the field;

• Ensure implementation of the country strategy at field level in collaboration with the Programme Managers and Technical Specialists

Objective 2: Oversee the overall implementation of programs at field level:

• Work with Programme Managers to ensure that work plans are in place and are realistic.
• Work with Programme Managers to forecast spending for activity costs;
• Review spending and implementation on a monthly basis with Programme Managers and present updated spending plans and output trackers to the coordination team during the Programme Review Meetings.
• With Programme Managers, identify any significant delays and disruptions to programmes and inform the PD.
• Work with Programme Managers to ensure that technical feedback received from Technical Specialists is integrated into programme implementation.
• Based on the Scheme of Delegation, review and confirm purchase requests that are over Programme Managers authorization limit to ensure that they are in line with spending plans.

Objective 3: Coordinating proposal development and reporting at field level:

• Field Coordinator is responsible for coordinating and reviewing proposals and reports at a field level before they are sent to the Program Director:
• Field Coordinator should review programme reports prepared by Programme Manager and ensure that they have been technically reviewed by Technical Specialists before sending them to the Program Director;
• Field Coordinator will work with Programme Managers to budget the activity costs and targets for new proposals and ensure that they have been technically reviewed by Technical Specialists before sending them to the Program Director.

Objective 4: Oversee the operation of the support functions at a field level:

• Field Coordinator is responsible for overall management of Logistics, Finance and Human Resources within his/her field office:
• Monitor compliance with financial, logistics and HR procedures;
• Review the logistics, financial and HR reports on a monthly basis to ensure they are correct and any issues are addressed.

Objective 5: Manage the support costs of field bases:

• Ensuring that support costs are managed in an efficient way and, in collaboration with the  Finance Director, ensuring that the appropriate costs are budgeted into grants at the proposal stage;
• In collaboration with the  Finance Director, planning cost coverage for all support costs, structural costs and staff, at a field cover and ensuring that the costs can be covered by the available budgets;
• Reviewing spend on support costs on a monthly basis to ensure that forecasting is accurate;
• In coordination with Logistics, develop annual work plans for the bases to ensure that bases are well maintained and meet essential standards in terms of infrastructure and security;
• In coordination with Logistics, develop an asset procurement plan for the bases to ensure that the appropriate communication and IT assets are available and functioning.

Objective 6: Manage the team at field level:

As the most senior member of staff for their field office Field Coordinator should:

• Globally manages training needs at field level;
• Facilitate and promote the smooth flow of information between field offices and head office;
• Ensure that appropriate technical support is provided to the field office by Technical  Specialists and Logistics, HR and Finance;
• Encourage compliance with the ACF Charter and the fight against fraud, corruption and abuse of power and alert the Program Director in the event of fraud, corruption or abuse of power.

Objective 7: Manage security at field level:

•  Follow the evolution of security in the area through networking, data collection and analysis of information.
• In collaboration with the Access and Security Manager and the Program Director, under the guidance of the Country Director, make decisions at field level for the movement of teams based on security information.
• Update the Access and Security Manager and Program Director in case of significant changes of the security context;
• Report critical incidents to the Access and Security Manager and/or Program Director immediately and ensure that incident reports are provided within 24 hours.
• Support the Access and Security Manager and Program Director, under the guidance of the Country Director, in revising the Security Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date;
• Support the Access and Security Manager and Program Director in revising the Evacuation and Hibernation Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date;
• Ensure that all staff in the field base are aware of the Security and Evacuation and Hibernation Plans and those assets are in place to ensure they can be implemented.

Objective 8: Represent ACF at a field level:

• Liaise with UN, NGOs and local authorities at a state level to ensure the coordination of activities;
• Ensure that ACF is appropriately represented at sectorial meetings with the region;
• Coordinate strategic partnerships at a field level.

Objective 9: Support provide leadership on Proposal development, Documentation and Reporting activities:

• Support  the programs team with development of concept notes and new proposals to obtain sustained funding and produce technical and necessary parts of proposals in accordance with donor guidelines and deadlines and high quality technical and donor reporting across all program activities;
• Support conduct capacity analysis and provide continuous technical and organizational support and capacity building to PMs, Project Assistants and Community Volunteers;
• Support develop strategic positioning of our sectorial departments in close consultation with the Program Director,  Technical Specialists and other functions
• Assist to draw from the strategic plan, FSL & Resilience Strategic document, other mission documents and broader analysis to identify new geographical areas of interest and or confirm existing areas

Physical Demands

• While performing the duties of this job, the employee is required to sometimes sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations. Interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations, which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required in any part of the Country where the team will be deployed.
• All Action Against Hunger-USA employees are required to engage with and follow the performance management program in place

Gender Equality Commitments:

• Fostering environment that supports values of women and men’s equal access to information.
• Provides an environment where women and men must be promoted based on the performance objectives.
• Respect for beneficiaries, women, men, children (boys & girls) regardless of gender, sex, disability, religion, etc.
• Ability to protect women staff at operation bases and cases of abuse reported immediately.
• Value and respect for all cultures.
• Promote and uphold the PSEA policy and procedures

Required Qualifications and Professional Experience

• A master’s degree in social /development/Humanitarian studies or any other related field are a must have.

Required Skills, Competencies & Attributes

• Minimum of 5 years’ INGO experience in a management role, preferably as a Field Coordinator or Head of Base
• Previous experience in security management.
• Experience working in hardship locations/terrains
• Good budgeting and grant management skills
• Good anticipation, planning skills, especially in changing work contexts.
• Experience communicating in different cultural work environments
• Good communicator: verbal and written
• Highly organized, detail oriented and able to work under pressure.
• Previous security management experience
• Previous experience in logistics procedures
• Candidates must have a strong understanding & experience of Humanitarian Principles
• Previous experience with Action Against Hunger is an added advantage
• Experience in running nutrition programmes in an emergency context
• Experience working in insecurity environments

Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Applications will be reviewed on a rolling basis.

We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing non discrimination in employment.

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