Position: Accounts Payable Administrator

Status: Full-time, indefinite

Team: Finance & Operations

Reports to: Controller

Supervises: N/A

Language(s): English

Location: Remote, within Canada

Starting Salary Range: $43,000 – $50,000/year

Deadline for Applications: 2 March 2025, 11:59pm EST

ABOUT THE EQUALITY FUND

The Equality Fund is transforming the way that resources—and power—flow into the hands of women, girls and gender expansive people worldwide. Designed by feminists for feminists, it is a model for sustainably resourcing feminist movements everywhere, through global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy. Launched in 2019, the Equality Fund has moved $100 million to date which flows to more than 1,000 organizations working across 100 countries.

THE OPPORTUNITY

Reporting to the Controller, the Accounts Payable Administrator will assist with a range of financial duties including accounts payable, producing purchase orders and journal entries, and more. The incumbent will work closely with all members of the finance team as well as the Equality Fund staff team.

SCOPE & RESPONSIBILITIES

• File documents in Google Drive and update trackers for Accounts Receivable, Accounts Payable, Purchase Orders/Contracts, Journal Entries & Revenue;
• Prepare Procurement Contracts for CFO review, includes vetting submitted documentation for completeness;
• Prepare Accounts Payable for processing, including supplier invoices and employee expenses, and managing the Billing email inbox;
• Process Credit Card charges and reconcile monthly;
• Provide administrative support to the Float (prepaid) credit card platform;
• Prepare and process grants payables, including setting up payments and investigating payment issues;
• Regular communications with all departments regarding payables such as b-weekly accounts payable run reminders and following up on outstanding documentations;
• Maintain and update Accounts Payable process manual and training materials for staff as well as coordinate training new staff or providing training refresh to current staff on account payable/requisition process;
• Assist other members of the Finance Team with ad hoc projects as required.
• Contribute to a collaborative, inclusive, supportive team dynamic within the department and across the organization;
• Acts in accordance with our policies around nurturing a safe and respectful work environment; never engaging in harassment, coercion, sexual exploitation or abuse of any form, or anything else contrary to our code of conduct.

QUALIFICATIONS & COMPETENCIES

• Minimum 2 years of experience with accounts payable, and producing purchase orders;
• Advanced skills in cloud based Enterprise Resource Platforms (ERP)
• Familiarity with Adobe Acrobat Suite;
• High attention to detail;
• Strong people and communication skills;
• Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner
• Commitment to the work and values of the Equality Fund, in particular the values of gender equality and shifting traditional power systems;
• The ability to thrive in a fast paced and complex environment;
• The ability to think creatively, bust silos, inspire others, and forge connections;
• Commitment to the work and values of the Equality Fund, which include Anti-Racism, Anti-Oppression, and Intersectionality; Feminist Leadership; Accountability; and Radical Love
• Advanced skills in Google Workspace and MS Office, including Excel, Word and PowerPoint;
• Experience with the administration of project accounting or government contracts is an asset;
• Experience in grantmaking finance experience is an asset;
• Bilingual French/English is an asset

REQUIREMENTS

• Must be legally eligible to work in Canada
• Willing and able to travel for team meetings and annual all-staff retreat, about 2-3 times/year for about 1-3 weeks total
• Willing and able to work remotely on mostly computer-based work

OUR ENVIRONMENT OF CARE

• We trust our talented team and are pleased to offer a flexible and virtual work environment.
• We are driven by our values: anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love. We believe our values are realized through collaboration, a growth and learning mindset, emotional intelligence, diversity, authenticity, a global perspective, care, and building networks. We work to share power and create space for everyone to lead.
• Equality Fund is proud to offer a comprehensive compensation and benefits package which has no waiting period and includes 4 weeks paid vacation, paid sick time, parental leave top up, medical benefits, life insurance, Group RRSP, paid birthday off, and more.
• Equality Fund is committed to providing and maintaining a safe and respectful workplace. We do not tolerate harassment, coercion, sexual exploitation, or abuse of any form. We recognize that those behaviors are often rooted in abuse of power, which is contrary to EF’s mission to make a more equitable world for women, girls, and gender expansive people.
• Equality Fund is an equal opportunity employer.  We believe deeply in equality and value diversity of race, gender, sexual orientation, religion, ethnicity, national origin, disability, and all other protected grounds under the Ontario Human Rights Code. We welcome applications from individuals of all backgrounds and positionalities, and are committed to providing an accessible candidate experience. To let us know how we can make an accommodation or adjustment to facilitate the selection process and beyond, please reach out to people@equalityfund.ca.
• This posting is for an existing vacancy

SELECTION PROCESS

• Equality Fund does not employ the use of AI technology in the screening, recruitment, or selection process.
• Equality Fund’s People, Equity, and Culture team will work with the hiring manager to do an initial screening of applicants. Please make sure to detail your experience in your resume/cover letter to ensure the committee has the information they need to assess your qualifications for the role. This process takes about 1 week from the application deadline.
• When there are many candidates who pass the initial screening, the People, Equity, and Culture team may conduct 15-30 minute phone screening calls.
• The hiring committee will conduct first round interviews with selected candidates. These interviews usually occur 1-2 weeks after the application deadline.
• The hiring committee may conduct a second round of interviews, which may include an assignment.
• The People, Equity, and Culture team will conduct reference checks for the candidate to whom they intend to extend an offer. This process usually takes about 1 week.
• The People, Equity, and Culture team will initiate a background check. This is intended to safeguard Equality Fund employees, grantees, and the organization. We recognize that some communities experience systemic over-policing. As such, only findings related to harassment, exploitation, coercion, sexual exploitation, fraud, abuse, or other findings specifically relevant to the duties of the role will be considered in relation to one’s eligibility for employment.
• The People, Equity, and Culture team will send the selected candidate an Employment Agreement, which the candidate will have time to review and return.

JOIN US!

Though we work to respond to all applicants, at times we may only be able to follow-up with those selected for an interview.

CONSENT TO THE USE OF PERSONAL INFORMATION

CONSENTEMENT À L’UTILISATION DES INFORMATIONS PERSONNELLES

I acknowledge that the personal information I provide as part of my job application to Equality Fund will be utilized solely for the following purposes:

• Recruitment
• Evaluation
• Selection for available positions within Equality Fund

The personal information collected includes, but is not limited to:

• Name
• Contact details (address, phone number, email address)
• Information about my professional and academic background
• References

These terms and conditions are in addition to the Equality Fund Privacy Policy, which I have read and understood.

• I understand that by giving my consent, I authorize the Equality Fund recruitment team to access the personal information I have shared in order to evaluate my application.
• I hereby authorize Equality Fund to use my personal information for the purposes mentioned above.
• I also understand that I can withdraw my consent at any time by contacting people@equalityfund.ca. However, I acknowledge that such withdrawal may affect the processing of my application.

For further details on how we collect, use, and protect your personal information, as well as your data protection rights, please refer to our Privacy Policy.

Je reconnais que les informations personnelles que je fournis dans le cadre de ma candidature à Equality Fund seront utilisées uniquement aux fins suivantes :

• Recrutement
• Évaluation
• Sélection pour les postes disponibles au sein d’Equality Fund

Les informations personnelles collectées incluent, mais ne sont pas limitées à :

• Nom
• Coordonnées (adresse, numéro de téléphone, adresse électronique)
• Informations sur mon parcours professionnel et académique
• Références

Ces termes et conditions s’ajoutent à la politique de confidentialité d’Equality Fund, que j’ai lue et comprise.

• Je comprends qu’en donnant mon consentement, j’autorise l’équipe de recrutement d’Equality Fund à accéder aux informations personnelles que j’ai partagées afin d’évaluer ma candidature.
• J’autorise par la présente Equality Fund à utiliser mes informations personnelles aux fins mentionnées ci-dessus.
• Je comprends également que je peux retirer mon consentement à tout moment en contactant people@equalityfund.ca. Cependant, je reconnais que ce retrait pourrait affecter le traitement de ma candidature.

Pour plus de détails sur la manière dont nous collectons, utilisons et protégeons vos informations personnelles, ainsi que sur vos droits en matière de protection des données, veuillez vous référer à notre politique de confidentialité.

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