Certificate in Working as a Virtual Assistant

Post Graduate Diploma in Legal Aid & Legal Practice

Bachelors of Law

Administrative Manager

Administrative Support  Provided general administrative assistance to management and department heads.  Answered phone calls, scheduled appointments, and managed calendars for team members.  Prepared and filed reports, presentations, and other documents as needed.  Coordinate meetings, conferences, and travel arrangements. Recruitment Support  Assisted with the recruitment process by posting job openings, screening resumes, and scheduling interviews.  Communicated with candidates throughout the recruitment process, including follow-ups and interview coordination.  Organized candidate interviews, managed logistics, and ensure a smooth process for both hiring managers and applicants.  Assisted in preparing recruitment materials and reports for management review. Records & Documents Management:  Oversaw the organization, storage, and retrieval of physical and digital records.  Maintained and update document management systems to ensure all files are current, accurate, and accessible.  Ensured compliance with confidentiality and data protection regulations in managing company records.  Created and implemented filing systems for both hard copy and electronic documents to improve efficiency and organization. Document Drafting and Legal Support:  Created template for legal documents such as contracts, agreements, and other corporate paperwork.  Maintained a database of legal documents, contracts, and related correspondence for easy access and reference.  Coordinated with internal teams and external legal advisors to prepare and file documents required for business operations. Meeting Coordination:  Organized and scheduled company meetings, conferences, and legal appointments, ensuring all logistics are arranged in advance.  Prepared and distributed meeting agendas, materials, and minutes for internal and external meetings.  Coordinated meeting venues, technology, and any necessary resources to ensure smooth operations.  Maintained a calendar of important meetings and deadlines for various teams and departments.  Handled meeting follow-ups, ensuring that action items and decisions were recorded and tracked

Virtual Assistant - Contracts Management

dministrative Assistance  Email and Calendar Management. Organizing and scheduling appointments, managing email correspondence, and setting reminders for important dates and deadlines.  Data Entry and Management. Inputting, updating, and maintaining data in spreadsheets, databases, and CRM systems.  Document Preparation. Creating, formatting, and editing documents, reports, and presentations.  Communication. Acting as a point of contact for team members, including handling phone calls and video meetings.  Project Management. Assisting with planning and coordinating projects, including tracking progress and deadlines.  File Management. Organising and maintaining digital files and documents, ensuring they are easily accessible and secure. Legal Assistance  Research. Gathering information from various sources to address various legal issues.  Contract interpretation, analysis and review. Breaking down contract language to understand terms, identifying areas of concern within contracts, and providing concise summaries of contract terms and their implications.  Risk assessment and mitigation. Evaluating contracts and legal documents to identify potential legal risks and corresponding solutions.  Compliance monitoring and advice. Keeping track of compliance with contractual terms and regulatory requirements.  Contract termination management. Assisting with the process of ending contracts, including drafting termination notices and managing related documentation.

Head of Legal Affairs

HR Support  Assisted the HR department with employee onboarding and orientation processes.  Maintained employee records, ensuring accuracy and confidentiality.  Formulated tracking systems for employee attendance, vacation days, and sick leaves.  Coordinated employee legal training sessions. Legal Compliance and Advisory  Ensure legal compliance in filing returns, tax, KCCA, occupational health and safety, contracts, banking, and courts of law.  Draft and provide legal opinions to management and external lawyers.  Review and edit correspondences to partners, consultants, and stakeholders Legal drafting and research  Draft documents such as demand letters, court pleadings, agreements, notices, memoranda and so on.  Conduct research on legal issues and queries from other departments about legal issues therein. Supervision and Management  Supervise the legal department and human resource department to ensure legal compliance in onboarding, off boarding, terminations, and dismissals.  Ensure conformity with laws and company regulations.  Sensitize departments on legal requirements. Representation and Negotiation  Represent the company in meetings, negotiations, contract signings, and disputes.  Witness documents such as loan applications, employment contracts, and sale agreements.  Receive and appropriately handle correspondences addressed to the company. Liaison and Coordination  Liaise with accounts department to ensure timely payments.  Liaise with administrative department to ensure up-to-date certifications.  Source, vet, instruct, and supervise external counsel for company-related suits. Reporting and Communication  Report daily to managing director and general manager on tasks, issues, and progress

Head of Legal Affairs

HR Support  Assisted the HR department with employee onboarding and orientation processes.  Maintained employee records, ensuring accuracy and confidentiality.  Formulated tracking systems for employee attendance, vacation days, and sick leaves.  Coordinated employee legal training sessions. Legal Compliance and Advisory  Ensure legal compliance in filing returns, tax, KCCA, occupational health and safety, contracts, banking, and courts of law.  Draft and provide legal opinions to management and external lawyers.  Review and edit correspondences to partners, consultants, and stakeholders Legal drafting and research  Draft documents such as demand letters, court pleadings, agreements, notices, memoranda and so on.  Conduct research on legal issues and queries from other departments about legal issues therein. Supervision and Management  Supervise the legal department and human resource department to ensure legal compliance in onboarding, off boarding, terminations, and dismissals.  Ensure conformity with laws and company regulations.  Sensitize departments on legal requirements. Representation and Negotiation  Represent the company in meetings, negotiations, contract signings, and disputes.  Witness documents such as loan applications, employment contracts, and sale agreements.  Receive and appropriately handle correspondences addressed to the company. Liaison and Coordination  Liaise with accounts department to ensure timely payments.  Liaise with administrative department to ensure up-to-date certifications.  Source, vet, instruct, and supervise external counsel for company-related suits. Reporting and Communication  Report daily to managing director and general manager on tasks, issues, and progress

Head of Legal Affairs

HR Support  Assisted the HR department with employee onboarding and orientation processes.  Maintained employee records, ensuring accuracy and confidentiality.  Formulated tracking systems for employee attendance, vacation days, and sick leaves.  Coordinated employee legal training sessions. Legal Compliance and Advisory  Ensure legal compliance in filing returns, tax, KCCA, occupational health and safety, contracts, banking, and courts of law.  Draft and provide legal opinions to management and external lawyers.  Review and edit correspondences to partners, consultants, and stakeholders Legal drafting and research  Draft documents such as demand letters, court pleadings, agreements, notices, memoranda and so on.  Conduct research on legal issues and queries from other departments about legal issues therein. Supervision and Management  Supervise the legal department and human resource department to ensure legal compliance in onboarding, off boarding, terminations, and dismissals.  Ensure conformity with laws and company regulations.  Sensitize departments on legal requirements. Representation and Negotiation  Represent the company in meetings, negotiations, contract signings, and disputes.  Witness documents such as loan applications, employment contracts, and sale agreements.  Receive and appropriately handle correspondences addressed to the company. Liaison and Coordination  Liaise with accounts department to ensure timely payments.  Liaise with administrative department to ensure up-to-date certifications.  Source, vet, instruct, and supervise external counsel for company-related suits. Reporting and Communication  Report daily to managing director and general manager on tasks, issues, and progress

Field Coordinator

Compliance & Advisory  Provided legal insights to inform strategic planning and decision-making processes.  Assessed the legal implications of proposed business initiatives, partnerships, or funding opportunities.  Advised on compliance with local, national, and international regulations affecting research activities.  Interpreted complex legal frameworks related to research, such as data privacy laws, environmental regulations, or health care legislation. Risk Management  Identified potential legal risks associated with strategic decisions and recommended mitigation strategies. Policy Development  Assisted in crafting corporate policies that align with legal requirements and strategic goals.  Ensured that internal policies are up-to-date with evolving laws and industry standards. Training and Workshops  Organized training sessions for senior management on relevant legal topics, enhancing their understanding of legal risks and compliance.  Facilitated discussions on how legal considerations impact strategic goals and operational decisions.  Participated in community outreach for information acquisition and training Team Leadership and Coordination  Coordinated a team of 5 assistants  Liaised with management and team members for effective communication.  Provided guidance on ethical considerations in research practices, ensuring alignment with the firm’s values and legal obligations.  Monitored compliance programs and suggested improvements to promote ethical behavior and reduce legal risks. Documentation and Reporting  Maintained thorough records of dispute resolution processes, outcomes, and lessons learned for future reference.  Reported to senior management on significant disputes and their resolutions, including any impact on the company’s operations

Legal Assistant

Communication and Correspondence  Corresponded with partners, interns, and clients via email, memos, and other channels. Meeting Organization and Coordination  Organized internal firm meetings and client meetings. Filing System Management  Maintained an organized filing system for easy access to client and case files Document Preparation and Review  Prepared and reviewed various legal documents, including conferencing notes, written submissions, legal opinions, pleadings, documents for out-of-court dispute resolution, contracts / agreements, memoranda etc. Compliance and Advisory  Ensured clients' compliance with commercial laws, labour laws, employment laws, contractual obligations. Client Data Management  Collected client data using questionnaires.  Entered data into the client filing system. Client Relations and Support  Followed up with clients after taking instructions.  Offered interim solutions for pressing issues.  Explained courses of action to clients. Research and Analysis  Researched matters of law pertaining to cases.  Analyzed precedents and evidence to inform case strategy.  Analyzed case notes to formulate arguments and submissions.  Prepared and presented reports and briefs.

Legal Clerk

Court Administration and Management  Coordinated registry meetings according to the court schedule.  Managed the registry calendar to ensure efficient operations. Communication and Customer Service  Responded to phone calls and addressed queries from court visitors. Case File Management  Maintained and updated court files in accordance with proceedings Correspondence and Documentation  Formulated and circulated court correspondences.  Drafted court documents and ensured they were signed and sealed. Legal Research and Analysis  Evaluated precedents and evidence to constitute offences and resolutions.  Analyzed case files to complete assigned tasks. Court Attendance and Reporting  Attended court sessions and provided detailed reports.