Chipo Toruvanda

Finance and Administration Lead

Phone: +263772525825

  • Location:
  • Harare, Zimbabwe
  • Sector:
  • Accounting and Finance
  • Profile Created:
  • 4 months ago

About me

I am a Professional Accountant who holds several accounting qualifications including being an ACCA Member and a Registered Public Accountant-Zimbabwe (RPA-Z). I have worked in several Finance and Admin positions spanning from private to Not for profit sectors and currently employed as a Finance and Admin Lead. I have completed several trainings including Humanitarian Leadership, Advanced Excel, Financial Modelling, security and safeguarding courses. I have acquired vast experience in financial management in livelihoods, humanitarian, civil and human rights, governance, sustainable energy, DR resilience and women empowerment thematic areas.

I have proven experience in budgeting, planning and budget management including budget preparation, review of budgets for proposals, budget tracking, realignment and  variance analysis. I am currently sitting on country office senior management team where I am instrumental in formulating different strategies including country office security plans, financial planning and human resources management.

As the Finance and Admin Lead my core responsibility is ensuring systems of internal control and supporting documentation are compliant with the audit requirements of donor funded projects. I am also responsible for raising awareness of donor compliance issues with staff. I also possess hands on experience in statutory and donor audits including but not limited to developing audit registers and risk mitigation plans

 

As both international and finance officer, I gained vast experience and knowledge in terms of business development by helping the programs team develop proposal budgets, monitor project budget usage and reporting in line with company policies and donor requirements as well as drafting country office admin budgets and monitoring spending burn rates. During the greater part of my career , I have had an opportunity of being focal person for country offices year end reporting process as well as internal and external audits, providing audit analytics as and when required. Some of the donors that I have worked with in budgeting, variance  analysis, grant management, reporting, audits and compliance, Include the EU, DAI/TRACE, SIDA, FAO, UK Aid, Irish Aid, GIZ, IKEA Foundation, DFID, Isle of Men, Bread for the World, Ford Foundation

In my position as an International Finance Officer, my core duties were to provide a link between the HQ and country offices in year-end procedures, in global audits, and providing surge support to Finance Managers. As part of my KPIs, I was responsible for following up on audit recommendations and looking out for recurring issues that resulted from capacity issues and identifying gaps for training. Working with Strategic Business managers for different Countries in Africa and Asia, I was responsible for reviewing internal controls and advising on ways to improve controls and processes.

In ensuring donor compliance I have obtained brilliant skills in partner governance which capacity assessments, contracting, capacity building and financial management trainings. This also includes partner compliance monitoring visits through voucher reviews, desk reviews and asset verifications as well as field monitoring visits.

In my NGO financial management professional journey, I have had a privilege of leading a team of both professionals, interns and trainees offering on the job training and coaching. By leading finance tams, I have also developed excellent collaboration skills which enables me to communicate financial information easily to non- finance staff.

My experience working as part of the Global finance team has equipped me with cultural awareness and ability to work cross- culturally. I also possess good remote financial management in complex economies and ability to conduct remote trainings. This has also helped me in perfecting my data review and analytical skills.

I am also proud of my excellent communication skills coupled with being analytical in problem solving. I am a highly reliable person who works perfectly both as a team and independently to produce high quality financial reports that meet reporting deadlines.

Coupled with vast experience in general company and office administration, I also have perfect skills in scheduling, monitoring and prioritizing work to deliver to the expected standard even under tight deadlines. I am also confident that, my computer literacy skills that I gained through experience and training in Microsoft Packages( Excel Spreadsheets, Word, Outlook, PowerPoint) and Accounting systems like SUN, Pastel, Microsoft BC365, Agresso , Belina Payroll and many other packages will also work in favour to deliver excellent results

Skills

Education

  • Institute of People Management Zimbabwe in conjunction with Telone Centre for Learning 2020 - 2021

    Post Graduate Diploma in Business Analytics

    I passed the Post Grad Diploma in Business Analytics graduating with the first position with Telone Centre for Learning

  • University of Zimbabwe 2015 - 2018

    Master of Accountancy

    I Completed and passed a Master of Accountancy degree with a Merit with the University of Zimbabwe in 2018.The programme centred on international finance and reporting, corporate finance, corporate governance, international banking markets, international management accounting and control, accounting theory and practice, management accounting information systems and global financial regulatory framework. with a dissertation research( Mine was on the adoption and implementation of IFRS in Africa with a special reference to Zimbabwe)

  • Association of Chartered Certified Accountants- ACCA 2010 - 2014

    ACCA- Member and Fellow

    I obtained ACCA professional qualification in 2014

  • ACCA 2010 - 2012

    Advanced Diploma in Accounting and Business

    Passed Advanced Diploma in Accounting and Business

  • University of Zimbabwe 2007 - 2012

    Bachelor of Accountancy- Honours

    I hold an undergraduate Honours Degree class 2.1 form the university of Zimbabwe

Experience

  • Diakonia 2023 - Present

    Finance and Admin Lead

    o Coordinating preparation and implementation of country office and donor budgets o Overseeing designing, implementing and reviewing of financial and internal control systems, policies and procedures o Reviewing and approving payments and disbursements and other financial transactions ensuring supporting documents are sufficient before payment is effected o Monitoring budget implementation including monthly budget monitoring and variance analysis and process requests for budget revisions to donors o Developing and maintaining proper financial records, archiving system and GL reconciliations o Preparing and submitting monthly, quarterly, annual office and donor financial reports ensuring they are complete, accurate and timely o Oversight for the preparation of the grant financial reports and audits in compliance with donor requirements. o Maintaining cash flow management including funds requests, banking and reconciliations o Sitting on CMT and Board spearheading financial reporting and budget holder analysis o Reviewing and assessing budgets, financial reports and audit reports from partner organizations to ensure compliance o General partner assessments, contracting, governance and management o Facilitating partner institutional capacity strengthening o Coordinating proposal writing with partners o Focal person for finance and administration to backstop donors in relation to grants and grants management in project handling system (FixIT) o Coordinating audit processes for country office and grants and following up on audit issues to ensure full compliance o Maintaining and updating country office risk register o Monitoring procurement, logistics, travel and events processes o Monitoring assets utilisation, maintenance, security and asset register o Monitoring records, filing and archiving system o Stakeholder management and liaison o Coordinating Human resources management and payroll administration in line with applicable local labour laws o Monitoring HR processes for compliance and providing advise to staff on HR policies and programmes o Coordinating recruitment and selection of staff and consultants o Participating in performance assessments and capacity building plan for allocated staff. o Reviewing staff complaints, grievance and disciplinary cases and recommend appropriate action o Sitting on country office safeguarding team Achievements • Designed a simplified Partner voucher review report as a new tool • Balance sheet clean up • Asset register clean up • Designed and implemented a withholding tax tracking tool • Developed staff float/travel advance tracker • Designed the country office risk matrix tracker • Introduced e-payslips for staff • Introduced supporting documents requirements for staff and partners in line with donor guidelines and standard operational guidelines • Clean audit for 2023 for country office • Designed and implemented a partner financial management capacity building plan for 12 partners • Successfully coordinated recruitment of Grants and Compliance Officer, Financial management training consultants and baseline consultants • Summoned a successful in-depth audit for a partner in line with anti-corruption and whistle blowing mechanism • Assisted partners in providing extra evidence and supporting documentation to reduce and remove completely their ineligible expenditures for EU and Sida grants

  • American Friends Service Committee 2021 - 2021

    Finance and Administration Lead

    o Overseeing finance strategy formulation, policies and procedures development and approval o Sitting on Senior Management Team meetings and spearheading monthly financial reviews o Financial management, control, and reporting o Risk management and advisory to the Country Rep and regional FAM o Capacity building and performance management o Recruitment and selection of staff and consultants o Budgeting and Budget management o Procurement o External Audit Contact Point o General Company admin o Partner governance and management o Stakeholder management and liaison o Human resources management and payroll administration o Donor liaison and reporting o Banking and cash forecasting o Security and safeguarding contact and advisor for the country office o Acting Country Rep on rotational basis in their absence Achievements • Facilitated successful system change and roll over from Microsoft SL to Microsoft Dynamics B365 • Successfully did data migration for Zimbabwe country office for 6 months from old system to new system with correct dimensions and country office was tagged as a model for other African country offices • Designed Partner voucher review report as a new tool • Drafted and implemented a partner capacity building plan for a partner who had compliance and capacity issues • Successfully registered for NSSA self-service portal and ZIMRA Etax system • Developed a budget for a funding proposal for a regional Dialogue Exchange Programme which won the bid. • Designed and implemented a withholding tax tracking tool • Completed the Audit analytics for the year 2021 and 2022 • Introduced e-filing of critical documents during hybrid working • Developed and maintained a supplier’s list and vendors database • Reduced bank charges spending by 10%, applied for IMTT exemption of donor funds from the bank • Designed and implemented documents completeness checklist for use by both finance and non-finance staff

  • Trocaire 2019 - 2021

    Finance Officer

    o Financial control and management ensuring timely reporting o Monthly Bank reconciliations and general ledger accounts reconciliations o Reviewing accounts interns work o Checking of batch postings and journals posted in Agresso Accounting system o Maintenance of up-to-date financial records and monthly management reports o Budget holder report preparation and variance analysis including tracking of budget lines spending o Prepare consolidated monthly country cash forecasts and call downs from HQ o Checking for supporting documents and authorisation of company payments and partners’ disbursements o Banking and cash management including petty cash authorisations and forex exchange at the RBZ o EU, Irish Aid, SIDA and DAI/TRACE grants budget compliance oversight and burn rates monitoring o Monitoring and reconciliations of inter project costs and performing reconciled costs allocations to specific projects o FEXCO payments processing for grant disbursements o Checking, authorisation and reconciliation of staff travel requests o Oversee the design and implementation and review of Internal control systems o Develop and monitor risk matrix for both institutional and donor grant implementation o Procurement compliance checking and purchases ledger maintenance o Proposals & Donor budget development, modification and tracking o Developing country office admin budget o Conducting partner spot checks to monitor on compliance with donor requirements o Partner governance and management including partner capacity assessments in terms of meeting minimum donor requirements o Partner monitoring through voucher reviews to monitor on compliance with donor requirements o Assist in preparation, filing and uploading on Salesforce of grant related documents o Human resources management and general administration o Payroll processing, posting and statutory management o Partner capacity building and financial compliance trainings o Focal person for institutional and project audits including doing statutory audit analytics as requested by auditors o Performance review and job evaluation for finance interns o Standing in for Finance and Admin manager in their absence Achievements • Timely payroll processing • Developed the finance manual country exceptions for 2020 • Developed the job description for Finance Assistant as a new role • Successfully organised and conducted a finance officers’ boot camp for partners in 2019 as a capacity building exercise • Developed staff float/travel advance tracker • Developed team action plan for finance • Introduced daily banking confirmation list for signatories • Modified reporting deadlines to suit head office reporting deadlines • Voucher review report for Zimbabwe Lawyers for Human Rights within 1 week after voucher review • Successfully did job evaluation and performance review/management for finance interns for 2019 and 2020 • Successfully completed 2019 and 2020 audit analytics • Successfully carried out Finance and Admin manager roles for 2 months in the absence of the Finance Manager

  • Practical Action 2017 - 2019

    International Finance Officer

    o SUN accounting and Q&A reporting software support including setting up new codes, budget/expenditure uploads and basic trouble shooting o Analyse financial reports in form of management accounts and providing recommendations to the country finance manager and group head of finance to facilitate decision making at both county and group level o Taking part in development, modification and implementation of internal controls, financial policies, and procedures o Coordination and participation in human capital development with country finance managers in identifying training gaps for country offices o Control and supervision of funds requests by country offices to the head offices and assisting in following up of complex donor payments specifications for different projects by country offices o Work with finance managers, accountants, heads of programmes and business development in preparation of funding proposal budgets and spending forecasts o Participating in budget holder meetings in budget analysis, review and making recommendations to management and budget holders in line with donor requirements o Operationalising agreed organisational financial processes and changes. o Monitoring organisational and donor financial policies and rules adherence by country offices. o Initial review of monthly accounts by monitoring and reviewing general ledger balances and reconciliations, proposing and monitoring corrective actions before submission to the local Senior Management Team and Head office o Maintaining quarterly updates on the implementation of internal and external audit recommendations on risk management, internal controls, and budget implementation. o Maintaining an up-to-date schedule on standard finance control checks done on partner organisations and following up on follow up actions identified and planned o Maintaining an overview of contracts and awards managed by the RCOs by keeping an updated award monitoring sheet/ report o Review country offices’ donor reports for Isle of Men, GIZ, FAO, UKAID, SIDA, DFID and EU to ensure compliance and timely reporting before submission to donors o Liaising with RCOs and UK finance teams during the year end process o Providing additional ad-hoc financial analysis by performing data integrity checks and escalating possible errors to country finance managers to enable monitoring of RCO in delivering performance, resource utilisation and decision making. o Advising the Head of International Finance of any suspected errors or financial control weaknesses discovered in the review of RCO accounts o Liaising with country offices on how to invest surplus donor funds and advising on optimum investment mix o Developing and maintaining effective working relationships across the global finance function to ensure an integrated approach, mutual learning, and effective use of resources o Assisting country finance managers by performing leave cover duties as a standby for country office accountants and finance officers o Participating in country offices annual strategic business planning by providing training to new staff on the strategic business plan financing and staffing reports o Posting monthly forex revaluation for country offices Achievements: • Successfully completed the income recognition recording and reporting for 8 business units in Africa • Completed 6 months backdated management accounts for Sudan Office in 5 weeks of secondment • Conducted successful data migration for Africa country offices on award and income recognition implementation • Conducted 2018-2019 SBP template training for all Africa and Asia country offices • Developed data integrity check, forex revaluation, and income recognition templates for use by country offices • Successfully conducted data migration for Africa country offices from the old to the new SUN system software • Helped country offices improve on data reliability by ensuring one version of the truth for all reports for Africa country offices. This helped on improved timeous reporting and meeting reporting deadlines for both internal and external stakeholders • Identified skills gap for the Zimbabwe and Malawi office and successfully coordinated the training • Developed an understanding and application of the gender inclusiveness and advocacy

  • Escapades Pvt Ltd 2015 - 2017

    Accountant

    General company administration and manufacturing and cost accounting

  • TN Holdings 2012 - 2015

    Accountant

    General accounting

  • Nash Paints Pvt Ltd 2011 - 2012

    Accounts Clerk

    Accounting , administration and Statutory complaince

Expertise

Financial Management
Microsoft Office
Company and General administration
Procurement
Leadership and Problem Solving
Communication and negotiation
Recruitment and Selection
ERP systems- SUN, Pastel, IQ, Agresso, Microsoft BC Dynamics
Data Analysis
Partner/ Subgrantee management
Workshop facilitation and training
Budgeting, Budget Management and Forecasting
Grants Compliance and Donor Reporting
Financial Strategy and Risk Management
Development and implementation of Internal Controls Systems, processes and procedures
Coaching and Mentoring of Junior staff and non Finance staff
Payroll, statutory and benefits administration
Accounts Payables and Receivables Process management
Contracts Financial Aspects management
Supporting fundraising with financial data and analysis

Languages

English
Proficient

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