BETH GITHINJI
Phone: +254706768408
- Location:
- Nairobi Area, Kenya
- Sector:
- Administration
- Profile Created:
- 4 weeks ago
About me
Highly skilled and dedicated professional with a proven track record of
providing exceptional administrative support to top-level executives. Possesses
excellent organizational and communication skills, coupled with the ability to
maintain strict confdentiality while handling sensitive information. Adept at
managing complex calendars, coordinating travel arrangements, and
facilitating seamless communication between executives, stakeholders, and
team members. Known for anticipating needs, proactively solving problems,
and executing tasks with precision and eficiency. An exceptional multitasker
who thrives in fast-paced environments and remains composed under pressure.
Demonstrates strong interpersonal skills and the ability to build and maintain
relationships across all levels of an organization. Committed to delivering
outstanding results and contributing to the success of the executive and the
organization as a whole.
Education
Experience
-
FLAT EARTH POLICY ltd 2023 - Present
ADMINISTRATIVE &OPERATIONS LEAD
Team Leadership- Providing leadership and direction to the administrative team, setting clear objectives and ensuring alignment with organizational goals, resulting in a 20% increase in team productivity. Process Management- Overseeing administrative processes and procedures to ensure efficiency and effectiveness, implementing improvements as needed, which led to a 15% reduction in processing time. Project Coordination- Managing and coordinating various projects and initiatives, including planning, execution, and monitoring of progress, achieving an on-time project completion rate of 95%. Resource Allocation- Allocating resources such as personnel, equipment, and budgets to support administrative activities and achieve objectives, optimizing resource utilization by 25%. Communication- Serving as a primary point of contact for internal and external communication, including correspondence, inquiries, and coordination, improving response time by 30%. Policy Implementation- Implementing and enforcing organizational policies and procedures to ensure compliance and adherence to standards. Performance Management- Monitoring and evaluating the performance of administrative staff, providing feedback, coaching, and support as needed, increasing staff performance scores by 20%. Problem Solving- Addressing issues and resolving conflicts that arise within the administrative team or in the course of operations, finding practical solutions to challenges, reducing conflict resolution time by 35%. Strategic Planning- Contributing to the development and implementation of strategic plans and initiatives to support organizational growth and objectives, leading to a 15% growth in organizational capabilities. Continuous Improvement- Identifying opportunities for process improvement and efficiency gains, implementing best practices and innovative solutions, achieving a 10% increase in overall efficiency. Vendor Management- Managing relationships with external vendors and service providers, negotiating contracts, and ensuring quality and cost-effectiveness, reducing vendor costs by 12%. Risk Management- Identifying and mitigating risks related to administrative operations, ensuring compliance with regulations and industry standards, decreasing risk incidents by 18%.
-
ANDO FOODS ltd 2021 - 2023
EXECUTIVE ASSISTANT
Handling inquiries and correspondence with 95% accuracy based on familiarity with subject matter, and referring others to the appropriate staff member or department. Managing the CEO’s Diary- Achieving 90% accuracy in diary management, ensuring well-timed scheduling and adherence to timelines. Finance Collaboration- Working collaboratively with the finance team to ensure timely invoicing, documentation, fling, and tracking of invoices. Visitor Management- Welcoming visitors and directing them as required, maintaining a 100% visitor satisfaction rate. VVIP Coordination- Ensuring VVIPs visiting are well catered for, achieving a 100% satisfaction rate among VVIPs. Office Point-Person- Acting as the primary point of contact for office personnel with questions, concerns, and issues, resolving 95% of daily inquiries promptly. Agenda and Meeting Management- Organizing, prioritizing, and tracking agendas, meetings, appointments, and paper flow, streamlining the manager’s workload and ensuring timely responses to 98% of invitations and requests. Email Correspondence- Managing internal and external email correspondences, ensuring they are well acted upon Document Management- Typing bulk documents and managing and fling records with 95% accuracy. Budget and Expense Management- Administering and tracking the manager’s office budgets and expense claims, achieving a 10% reduction in unnecessary expenses. Networking and Project Management- Effectively managing networking and taking up projects, resulting in a 20% increase in project completion rates. Preparing monthly and quarterly reports, presentations, and correspondences. Event and Conference Planning- Organizing, overseeing, and planning events and conferences, achieving a 95% attendee satisfaction rate. Mail Handling- Receiving mails on behalf of staff and forwarding them to the concerned parties.