Learning, Monitoring and Evaluation (LME) Program Coordinator (Global)

**Please note candidates must be eligible to work in their country of residence as we are unable to provide sponsorship/visa etc.

Salary: IBP Salaries are established with consideration of current market conditions and in comparison, with similar not-for-profit organizations. Based on current benchmarked rates, we would anticipate a gross salary to be offered between $30,000-$37,000, location dependent for candidates based in our preferred locations (see below) and commensurate with experience.

Contract length: Full-Time (Initial 1-year fixed-term contract, with view to renew)

Location: People within a UTC-5 to UTC+3 time zone are well suited to working for IBP. This does not mean that we won’t employ people outside of these time zones, but when considering new hires, we will take into account their geographic location and proximity to our country offices. Please note, for this position, we also have a strong preference for candidates based in Senegal, Nigeria or South Africa.

Preferred start date: December 2024/January 2025

Physical demands: Regional and in-country travel may be required. This is a remote role, with prolonged work on a laptop and other display screen equipment (around 8 hours each day).

Reports to: Learning, Monitoring and Evaluation Lead

Background

International Budget Partnership (IBP) works to ensure that all people, especially communities that have been marginalized, have the right and ability to understand and influence how public money – their money – is raised and spent. IBP is a nonprofit organization fiercely dedicated to ensuring governments raise and use public funds in an equitable and transparent matter. We partner with budget analysts, community organizers, and advocates in over 120 countries to advance public resource governance systems that work for people. Together, we generate data, advocate for reform, and build the skills and knowledge of people so that everyone can have a voice in budget decisions that impact their lives. You can read about our strategy here.

The Learning, Monitoring and Evaluation (LME) Team is responsible for oversight, coordination, and promoting learning, monitoring and evaluation activities at IBP. In response to the organisation’s new strategic plan, the team has been reconfigured around two coordinated capabilities of which this role focuses on:

1. Learning, Monitoring and Evaluation –This capability drives LME systems strengthening at all levels i.e., improving how data is collected and aggregated into relevant programmatic and organisational indicators for reflection, learning and reporting. The LME Program Coordinator supports organisational monitoring and analysis of progress relevant to IBP’s strategy to enable adaptive programming, learning and reporting.

1. Learning and Knowledge Management- This capability develops and implements the organisation’s Learning Agenda and Knowledge Management systems, processes and tools responsive to programmatic needs.  The Learning and Knowledge Management Program Coordinator role drives collaborative learning to generate and share knowledge and evidence in clear and accessible ways, both internally and externally.

IBP is a cutting edge, passionate and devoted organization which admires people who can bring new ideas to the table. This is a wonderful opportunity to contribute to their mission and really make a change.

About this role

The International Budget Partnership (IBP) is looking to appoint a Learning, Monitoring and Evaluation (LME), Program Coordinator. This newly created position will work closely with the LME Lead to strengthen organisation-wide monitoring and evaluation capacities, especially in relation to IBP’s new systems change strategy. The Program Coordinator works with teams and partners to drive ongoing monitoring and analysis to enable adaptive programming, learning and reporting.

This role is an exciting opportunity to foster new ways of doing monitoring and evaluation to ensure organizational coherence in the execution of our strategy. The Program Coordinator will build systems and processes that support the organisation to understand and measure its progress and contributions to systems changes. The role holder will have experience in developing/managing organisational LME systems for large scale initiatives. They will also work closely with the Learning and Knowledge Program Coordinator (to be recruited in early 2025) and the Development and Communications teams.

Our Commitments

Safeguarding – IBP prioritises the welfare and protection of children, young people and vulnerable adults above the achievements of our programs or strategic goals. We acknowledge that safeguarding is a collective duty, and we hold all our staff, and partners accountable for safeguarding the communities in which we work and adhering to our Safeguarding Policy.

Diversity, Equity and Inclusion – As a global organization in composition and vision, IBP encourages a culture of empowerment and equity of our staff and our partners. We seek to dismantle all forms of exclusion and marginalization and embrace intersectionality – in our internal policies and practices, as well as programs. Equal employment opportunity and having a diverse staff team are fundamental principles at the International Budget Partnership, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Role responsibilities

Essential duties of the job include, but are not limited to, the following:

Refine IBP’s LME approach (20%)

• Support the LME Lead to design and implement  an organisational framework for data collection, ensuring strategic alignment with all initiative and country data collection frameworks.

• Support in developing tools for the organisation to document and validate outcomes- in alignment to the Outcomes Framework and Learning Agenda

• Refine/develop common reporting tools and templates for use across the organisation

Roll out and maintain LME systems (40%)

• Maintain oversight of organisational LME systems, ensuring that systems disaggregate data across multiple intersectional axes, including gender.

• Assist in setting up a global indicator database for tracking progress against the Outcomes Framework. Ensure that in country programs and initiative contributions to organisational output and outcome areas are well captured in the database. In collaboration with teams, support/advise on data sourcing and collection methods, frequency, reporting, etc.

• Work with in country LME staff and initiative teams to keep data sets up to date and proactively find ways to increase usability of organisational software/platform/tools at the team level.

• Assist in configuring and implementing LME systems and databases for cross-organisational initiatives

• Assist in implementing ongoing development and staff training on organisational LME systems and databases

Provide Learning, Monitoring and Evaluation Support across IBP (30%)

• Provide input and advise on program LME plans and frameworks, as required

• Work closely with in country and initiative LME staff (through accompaniment, coordination, and facilitation) to improve project-level evidence and learning, outcomes documentation, analysis and communicating a collective impact story to our external audiences.

• Work with the in country and initiative LME Staff in collaboration with Development and Communications teams to develop and update log frames and results frameworks for donor proposals and internal use. Including working with all teams to establish realistic indicators, baselines and targets.

• Contribute to the preparation of periodic LME reports for internal and external use, including data analysis, progress towards results, learning etc.

• Support the implementation of evaluations to assess impact, challenges, adaptations, and learning, as needed.

Other Responsibilities (10%)

• Works with Learning and Knowledge Management Program Coordinator to ensure that organisational data collection feeds into Learning Agenda and Knowledge Management processes. Supports joint planning and sense making reflections to learn from the activities and results.

• Implements and complies with IBP administrative and financial protocols, policies and procedures.

• Participates in IBP all-staff retreats, and in all LME focal points meetings

About you

We are looking for people with the right skills and competencies for the role, and who demonstrate personal qualities that are consistent with our values.

IBP’s Statement of Values is the expression of our core beliefs – those that define our priorities and goals, and in so doing, express our organizational identity and culture.  As staff of IBP, we believe in:

Transparency and accountability

Justice and equity

Excellence

Collaboration

Independence

Diversity, equity and inclusion

Democracy and human rights

Integrity and ethical behaviour

More details can be found on our website here.

Core competencies

• Strong organizational skills and passion for data rigor, with experience in developing or managing practical monitoring systems for LME and robust reporting, consistent data and evidence to donors and other external audiences.

• Excellent analytical, writing and editing skills (in English) particularly for narrative reports, synthesis of data, generating compelling stories of change. Ability to communicate in French and/or Spanish is a plus.

• Ability to design/simplify/adapt complex processes and tools in shifting contexts. Proactively mitigate potential risks, develop new ideas to solve complex problems.

• Highly organised, curious driven, creative, resourceful and able to self-manage, prioritise multiple demands and meet deadlines.

• Strong interpersonal skills and the ability to thrive in and contribute to a culture of collaboration and teamwork in a diverse work environment. Strong team player with the ability to seek buy-in and coordination from others across a globally dispersed organization.

• Personal qualities of integrity, credibility, and passion for IBP’s mission.

• Motivated to learn and willing to contribute to learning initiatives.

Education and Experience

Essential

• Minimum 3 to 5 years of general working experience, including planning, designing and implementation of LME systems across multiple projects.

• Demonstrated experience with LME (including appropriate tools and methodologies and participatory approaches, both quantitative and qualitative)

• Bachelor’s degree in social, economic, political sciences, or development studies AND/OR formal training in monitoring and evaluation systems, approaches and methodologies.

• Familiarity with logical frameworks, results frameworks and other monitoring frameworks is required, including proficiency with database and analysis software such as Excel, Smartsheet, PowerBI or Tolodata.

• Strong analytical skills and ability to analyze and convey evidence and insights from quantitative and qualitative data in a variety of formats to diverse audiences

• High degree of self-awareness and the ability to work effectively with multiple teams, across various time zones, many of which are virtual.

• Proactive and creative in identifying opportunities for innovative improvements in IBP’s current LME-related systems and processes.

Desirable

• Demonstrated track record of evaluation and report writing at various levels (donor reporting, project reporting, internal management reporting etc.)

• Experience with Developmental Evaluation methods or Systems Change M&E approaches is advantageous.

• Experience applying intersectional feminist, decolonial and/or participatory forms of knowledge production, learning monitoring and evaluation

• Experience working in a civil society organization would be beneficial.

What we do for you

Remuneration

International Budget Partnership is committed to providing competitive salaries, promotion opportunities, pension contributions and other benefits aligned with the country of employment.

Values and Culture

At International Budget Partnership, we take pride in our Values and how our staff have embraced them in all aspects of our work. We aim to foster a culture that acknowledges and celebrates our Values and worldwide accomplishments.

Work-life Balance

While our dedication to our mission is unwavering, International Budget Partnership also understands the significance of supporting our staff to maintain a healthy work-life balance. We do this by offering 24 days of annual leave (in addition to public holidays) and access to flexible work arrangements, including remote and hybrid working.

Professional Development

International Budget Partnership takes pride in being an employer that recognizes potential and invests in the growth of its staff. We are dedicated to fostering the professional development of our team members through:

• Empowering teams to engage in impactful projects that challenge and enable their growth, through hands-on experience.

• Regular performance management.

• Access to training and development opportunities.

• Regular Staff Workshops and for all team members to stay updated on organizational matters, receive training, and engage socially.

• Ad-hoc all staff retreat to build connections and bring people together at key moments.

Travel and Medical Insurance

When traveling for work, all International Budget Partnership staff members benefit from comprehensive travel and medical insurance coverage.

How to apply and key dates

Please complete the online application form, submit your CV and provide a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words).

The recruitment process will involve a written exercise and interview.

Deadline: 9:00 (GMT) 11th November 2024. Interviews are planned for the w/c 18 November 2024.

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